CHAPTER VIII. Administrative and Miscellaneous Policies - Pepperdine University - Seaver College

CHAPTER VIII. Administrative and Miscellaneous Policies

8.1.Computer Crime
8.2.   Confidentiality
8.3.   Copyright and Patent Policy
8.4.   Equal Employment Opportunity/Nondiscrimination
8.5.   Faculty Notice and Comment Policy
8.6.   Harassment (Sexual)
8.7.   Jointly-Sponsored University Events
8.8.   Proof of Employability
8.9.   Selection of Specified Personnel and Faculty of Pepperdine University
8.10.   Smoking
8.11.    Substance Abuse
8.12.    Use of Name and Letterhead 


8.1. COMPUTER CRIME
(Included since 1988)

All computer users are advised that any misuse of University computers may be a felony
under California Penal Code Section 502. The misuse of University computers includes,
but is not limited to, illegal access to computer facilities; access or copying files or
programs without the copyright owner's permission; use of computer resources for
unauthorized purposes, to defraud or extort another, or to obtain money, property, or
services with false or fraudulent intent, representations, or promises; or maliciously
access, alter, delete, damage, or destroy any computer system, network, program, or data.
For additional information consult the Computer Network Responsible Usage Policy at
http://community.pepperdine.edu/it/security/policies/usagepolicy.htm

8.2. CONFIDENTIALITY
(Included since 1988)
No faculty member shall disclose or discuss with any non-employee or unauthorized
person, any confidential matter regarding the University or any of its activities or any
information obtained by virtue of the faculty member’s employment with the University,
the disclosure of which might in any way be detrimental to the interests of the University.

8.3. COPYRIGHT AND PATENT POLICY
(Included since 2000)
1. COPYRIGHT OWNERSHIP
a. Copyrightable materials which are developed by University personnel within the
course of employment or which are developed with the use of University funds or
facilities shall be the property of the University. Written works or software
created by faculty members in discipline-related areas will be excepted from this
general rule and will be viewed by the University as the property of the author.
The University shall, however, be entitled to use of the software without payment
of copyright royalties or fees of any kind for use by the University for its
purposes.

b. “Copyrightable materials” include the following: written works such as books,
journal articles, texts, glossaries, bibliographies, study guides, laboratory manuals,
syllabi, tests, and proposals; lectures, musical or dramatic compositions, and
unpublished scripts; films, filmstrips, charts, transparencies, and other visual aids;
video and audio tapes; live video or audio broadcasts; computer programs;
pictorial, graphic, and sculptural works; sound recordings; and other similar
materials.
 
2. PATENT OWNERSHIP
Every invention or discovery or part thereof that results from research or other
activities carried out at the University or that is developed with the aid of the
University’s facilities, staff, or funds administered by the University shall be the
property of the University. As a condition of employment or enrollment and
attendance, every invention or discovery shall be assigned to the University.
 
3. EXCEPTIONAL CIRCUMSTANCES – APPEAL PROCEDURE

There may be instances in which University personnel create materials or inventions
which would be University property under the terms of this policy but which the
creator believes were created under unique circumstances deserving of special
consideration. In such instances, personnel may submit a written petition explaining
the exceptional circumstances to the vice president over his or her department. The
appropriate vice president will review the petition and issue a written determination
regarding ownership rights in the material. If this determination is unsatisfactory to
the petitioning party, final appeal may be made to the office of the president of the
University.

 


8.4. EQUAL EMPLOYMENT OPPORTUNITY/NONDISCRIMINATION
(Included since 1978; revised 2001)

1. Pepperdine University is an Equal Opportunity Employer and does not unlawfully
discriminate on the basis of any status or condition protected by applicable federal or
state law in the administration of its educational policies, admission, financial
assistance, employment, educational programs, or activities. Pepperdine is
religiously affiliated with the Churches of Christ. It is the purpose of Pepperdine to
pursue the very highest employment and academic standards within a context which
celebrates and extends the spiritual and ethical ideals of the Christian faith.

2. A full statement of Pepperdine’s Equal Employment Opportunity And
Nondiscrimination Policy is posted at
http://services.pepperdine.edu/hr/resources/policies/policymanual.htm#1

3. The University Equal Opportunity Officer is responsible for the coordination of
nondiscrimination efforts and the monitoring of employee and student complaints
alleging discrimination. The Equal Opportunity Office is located in the Charles B.
Thornton Administrative Center at Malibu; the telephone number is (310) 506-4208.
Grievances should be directed to the appropriate school or department, and
complainants are encouraged to exhaust those procedures before seeking relief
outside the University.


8.5. FACULTY NOTICE AND COMMENT POLICY

1. UNIVERSITY
(Effective as of March 29, 2006)

The faculty and administration of the University each have strong and vital interests
in the terms and provisions of faculty handbooks and in the development of policies
that will advance the mission of the University and its five schools. Mutual respect
and candor in communication serve as the guiding principles in all dealings between
the faculty and administration, including matters of governance. As one
manifestation of the University’s commitment to those principles, the administration
(including the central University administration and each school’s administration)
shall provide full-time faculty members with appropriate notice of no less than thirty
days to review and comment on new policies, changes to existing policies or
amendments to faculty handbooks that will substantively affect the rights, roles, or
responsibilities of such full-time faculty before the policy change is adopted. The
administration will carefully consider all comments received before deciding whether
to implement the change.

Policy changes that are mandated by federal or state law or by the University’s Board
of Regents, or changes that do not substantively affect the rights, roles or
responsibilities of full-time faculty (such as parking and traffic regulations, athletic
event ticket policies, faculty benefits policies, Center for Human Resources policies,
and travel and reimbursement policies) may not be subject to the period of review and
comment. Nothing in this provision is intended to supersede the authority set forth in
the By-laws of the University concerning the right of final decision on all institutional
matters.

 

2. SEAVER COLLEGE
(Accepted July 2006)

The administration of Seaver College will give the Seaver Faculty Association
Executive Committee prior notice of proposed policy changes that impact the
academic enterprise and are specific to Seaver College. The SFA Executive
Committee can recommend modifications or amendments to proposed policy
changes, and/or request that notice be given to full-time faculty members for review
and comment. Comments from the Executive Committee are due within 30 days of
notification; comments on matters referred to the faculty are due within 45 days of the
administrative notification. When faculty notice and comment does occur, the
administration will carefully consider such comments in possible revision of the
policy. This consideration of faculty opinion is not meant to supersede the authority
of the University concerning final decisions on institutional matters.

Until further review, College policies shaped by committees with elected faculty
representatives will be exempt from prior notice standards.


8.6. HARASSMENT (SEXUAL)
(Included since 1989; modified 2000; revised 2002)

It is the policy of Pepperdine University to condemn any and all conduct on the part of its
employees which encompasses sexual harassment. In order to provide the University's
academic community with a clearer statement of the proper standard of conduct for its
members, a policy prohibiting sexual harassment has been established. A statement of
the policy is found at
http://services.pepperdine.edu/hr/resources/policies/policymanual.htm#11-5

Assistance and counsel are available through the University's Equal Opportunity Office,
x4208, or the Center for Human Resources, x4397.


8.7. JOINTLY-SPONSORED UNIVERSITY EVENTS
(Approved 4/24/02; Revised 10/15/03)

UNIVERSITY-SPONSORED VS. NON-UNIVERSITY-SPONSORED EVENTS

 

For many reasons, including budget and insurance and risk management, the University
distinguishes between “university-sponsored events” and “non-university-sponsored
events.” In brief, some events are clearly university-sponsored events (e.g., the Annual
Pepperdine Lectures, Summer Youth Leadership Conference, etc.). These events,
initiated by and directed by University officials, enjoy access to University facilities at
minimal or no cost. Other campus events are not formally university-sponsored events.
These educational events, sponsored by organizations, clubs, churches, external to the
university, rent our facilities, typically through the Special Programs Office. These
organizations are required to enter into a written agreement with the University and also
pay fees for the use campus facilities, as determined by the Special Programs Office.

For a complete explication of the of the University policy governing Universitysponsored
or non-University sponsored events, see
http://www.pepperdine.edu/about/administration/provost/content/JointEventsPolicy.pdf


8.8. PROOF OF EMPLOYABILITY
(Included since 2000)

1. According to the Immigration Reform and Control Act of 1986, employers must
request documentation to establish both work authorization and the identity of new
hires. The University requires certification of the right to work in the United States at
the start of work. Documentation required for certification of employability is at
http://www.pepperdine.edu/hr/new-employees/proof.htm

2. The Dean's Office is responsible for the record keeping of all the documents provided
by the full-time and part-time faculty at the time of hire. Therefore, faculty members
identity upon acceptance of an offer of employment or within three working days
from the time they begin work. Failure to provide required documents in a timely
fashion will result in the suspension and/or termination of the faculty member’s
employment.

For more information or clarification on this mandatory verification of all new hires,
please refer to http://www.pepperdine.edu/hr/new-employees/proof.htm


8.9. SELECTION OF SPECIFIED PERSONNEL AND FACULTY OF PEPPERDINE
UNIVERSITY
(Adopted 1990; included since 2000; updated 2006)

The selection of academic officers and faculty of Pepperdine University is a process of
greatest importance in fulfilling the mission of the University. The University seeks to
provide the highest quality educational programs and to combine academic excellence
with spiritual values as an expression of the rich heritage of Christian service, aims that
are crucially important to the preservation of the highest ideals of America’s heritage.
Therefore, the following procedures are designed to be followed in keeping with the
principle expressed in the Mission Statement of the University. By accepting a part in the
selection of certain academic officers and faculty, all individuals thereby agree to support
and implement the Mission Statement in the selection process.

 

1. In the selection of academic officers and faculty, the University wishes to follow
procedures that provide meaningful participation at each level of responsibility within
the University. A spirit of mutual respect, trust, and cooperation should characterize
this endeavor.

2. Under the governance structure set forth in the Articles of Incorporation and Bylaws
of Pepperdine University, the administration has the responsibility of leading the
institution so as to assure the preservation of the University’s heritage. The Articles
of Incorporation specifically state the Religious Standards Committee of the Board of
Regents has exclusive authority to set guidelines with reference to employment of
faculty. The administration is responsible to this committee for following its
directives.

 

3. Within the policies established by the regents, the administration and the faculty will
cooperate in the selection of specified personnel as outlined in the following
paragraphs. It is understood that each committee will have the responsibility to
consider qualified, available candidates, to evaluate fairly the various candidates, to
prepare summaries of the strengths and weaknesses of all candidates who are given
serious consideration, and to submit their recommendations in writing to the
administration. It is further understood that the procedures outlined in this document
constitute a method of having the faculty make recommendations about hiring for
various positions and not a mechanism for faculty voting, in the expectation that the
vote will be tantamount to a decision. The administration will make final decisions
and appointments, but will do so after considering the recommendations of the
appropriate committees. In such instance of a position to be filled, potential
candidates for the position may be proposed by the faculty and/or the administration.

4. In the event a vacancy exists in the office designated as chairperson of any
committee, the president or the provost of the institution will select the individual to
serve as chairperson. In the event that any administrative officer included below as a
member of a committee is unavailable due to a vacancy in the office, the
administration may appoint another administrator to serve on the committee.

 

a. Dean of Seaver College

In the event that Seaver College seeks to fill the post of dean, the administration
will appoint a review committee. The provost of the University will serve as
chairperson of the committee. This committee will be limited to a maximum of
seven members, three of whom include the following: the president of the Faculty
Association, the president-elect of the Faculty Association, and one academic
division chairperson to be selected by the chairs. The administration will have the
responsibility of deciding on the four other members, at least one of whom shall
be a faculty member of Seaver College.

 

The process for selecting an Associate Dean is not specified.

 

b. Academic Division Chairperson

In the event that Seaver College seeks to select an academic division chairperson,
a review committee will be appointed according to the following procedures. The
Dean of Seaver College will serve as chairperson, and the committee will be
composed of four other members: the Associate Dean of Seaver College and three
faculty members from the appropriate division. Two of the faculty members will
be selected by the division faculty and one by the president and provost of the
University. As a part of the procedures in evaluating those who are being
considered for the position, the chairperson of the review committee will consult
all of the full-time faculty of the appropriate division before making a
recommendation.

 

c. Faculty

In the event that an academic division of Seaver College seeks to appoint new
faculty, a review committee will be established. The chairperson of the
committee will be the chairperson of the academic division and the committee
will be composed of three members: an Associate Dean of Seaver College and
two full-time faculty members selected by the division, preferably from within
the particular discipline in which new faculty are sought. Every candidate pool
should seek to include women, persons of color, and members of the Churches of
Christ. As part of the evaluation process, the chairperson will consult all full-time
faculty in the discipline in which the new faculty member is to be selected. Other
full-time faculty in the division will be notified by the chairperson of the proposed
appointment and will be given an opportunity to express their opinions. All
candidates when given an on-campus interview will make at least two
presentations: one to the faculty and another to students. The Dean of Seaver
College shall be an ex officio member of the committee.


8.10. SMOKING
(Included since 1988; modified 2000)

As a general policy, Pepperdine University discourages the use of tobacco. Smoking is
not permitted in any University building, including faculty offices and the faculty dining
room. This includes hallways, breezeways, patios, balconies, loading docks, and
doorways. Smoking is prohibited within twenty feet of all entrances to University
buildings and ventilation systems. Smoking is also prohibited in all University-controlled
vehicles and indoor and outdoor athletic or other on-campus events.


8.11. SUBSTANCE ABUSE
(Included since 1989; modified 2000; revised 2001)

In keeping with the mission of the University and its commitment to provide an alcoholand
drug-free environment, a policy prohibiting substance abuse has been established.
This policy applies to all employees, including those persons who are classified as faculty
members, staff members, and student workers.

The University provides assistance to those employees who are dealing with personal and
family drug or related problems. (See Faculty Benefits section of this handbook.) The
University's policy prohibiting substance abuse may be found at
http://www.pepperdine.edu/hr/policies/manual/#33-0.


8.12. USE OF NAME AND LETTERHEAD
(Included since 1988)

Faculty members, either individually or collectively, shall not, without the written
consent of the University administration, use any name or logo of the University in
connection with any activity of any kind beyond the scope of their duties as employees of
the University.

Full-time faculty members may, as part of their professional role, need to write letters on
behalf of students to support research efforts or recommend students to graduate schools.
Such letters may be written on University letterhead as long as they are signed by the
professor. Under no circumstances may a student be permitted to use the University's
name or letterhead for the purpose of supporting his or her own academic work.