Chapter V. Faculty-Student Relations: 2010

1. The Seaver College Code of Academic Integrity is an integral part of the educational
process, and a copy will be provided each faculty member. It makes possible an
atmosphere conducive to the development of the total person through learning
experiences. Since a person is more than intellect, learning is more than academic
achievement. It includes achievement in all the qualities of an individual –
intellectual, spiritual, ethical, emotional, and physical.

2. The code emphasizes the dignity of each individual in pursuing self-improvement and
developing full personal potential. It provides free competition and independent
intellectual effort, not tolerating dishonesty, cheating, or plagiarism in any form. If
intentional acts of dishonorable conduct occur, the code outlines infractions and clear-cut
procedures as well as sanctions to censure such activity.

3. Teachers may wish to encourage their students to sign the statement printed on
examination books sold by the bookstore or to provide a space on each examination
or paper for students to sign this pledge: "On this examination, I have abided by the
Seaver College Code of Academic Integrity. I have neither given, taken, nor received
unauthorized aid to anyone or from anyone."

One of the unique aspects of Seaver College, aside from the physical beauty of its
location, is the traditional Pepperdine family atmosphere where faculty members and
students live and study together.

There are many opportunities for informal faculty/student contacts throughout the year.
The Office of the Dean of Students sponsors events such as volunteer activities,
convocation programs, talent shows, the Christmas dinner, Songfest, faculty/senior
breakfasts, and many other programs announced throughout the University community.
All Seaver College faculty members are encouraged to participate with their families in
these events in order to become better acquainted with students in nonacademic settings.

1. Student Home Entertainment

The purpose of this program is to encourage faculty and staff to entertain students in
their homes for a social meal. To assist in budgeting and utilizing the funds, the
following guidelines have been established:

a. The fund is available to full-time and adjunct faculty and full-time University
employees.

b. The intent of the fund is for faculty/staff to entertain students in their homes and
promote a sense of community. The spirit of the fund lends itself best to an
evening or afternoon shared with a small number of students (25 or less) in a
home. A restaurant setting is not considered appropriate for this fund. A reception
with more than 25 students is more appropriately a division or department
expense. The home event should be social in nature and not simply the relocation
of a regularly scheduled class or activity.

c. Individuals will be reimbursed for actual food expenditures with a maximum of
$8 per student in attendance. Reimbursement is based on the number of students
in attendance, not faculty families and guests.

d. Since funding for the program is limited, the maximum amount that participants
can be reimbursed per event is $200.

e. Faculty/staff are eligible to request reimbursement three times a semester.

f. Following the event, the faculty/staff member should submit a memorandum to
Michelle McMahon in the Dean of Student Affairs Office. This notification
should include the location, the expense (attach all appropriate itemized receipts),
and a list of students in attendance, preferably a sign-up sheet obtained at the
event. This memorandum MUST be submitted within ten (10) working days of
the event. Requests that fail to meet this deadline may not be honored.

2. Dine with a Student

The Dine with a Student program provides a free meal at the Waves Café or Oasis to
any Seaver faculty or staff member who dines with a Seaver student. The faculty/staff
meal card has a maximum value of $15. It can be used one time, and the cashier will
collect the card. The card must be used while dining at the Waves Café or Oasis one-on-
one with a student. The card is designed to be used for the faculty/staff member's
meal, since most students have their own meal cards. However, if you eat with a
student who is not on the meal plan, you may use the card for both of your meals.

To avoid conflict with the Faculty Lounge lunch program, faculty members are
encouraged not to use the meal card on Tuesday or Thursday at lunch. It may be used
at any other times the Waves Café or Oasis is open.

Any full-time Seaver faculty/staff member may participate in this program once per
week. On the day you schedule the meal with a student, you can sign out one of the
meal cards at the reception desk in the Dean of Student Affairs Office (Tyler Campus
Center, Suite 210). You'll be asked to sign out the card with your name and the name
of the student you are hosting. This program cannot be used with student spouses.

If you have any questions about either program, please call the Office of the Dean of
Student Affairs at 506-4472.

1. PURPOSE

The fund is available to full-time and adjunct faculty, as well as full-time University
employees who are at the director level or higher. The intent of the fund is to
encourage faculty and staff members to entertain students in their homes and promote
a sense of community. The spirit of the fund lends itself best to an evening or
afternoon shared with a small number of students (25 or fewer) in a home or informal
setting. A restaurant setting or the University dining hall is not considered
appropriate. A reception with large numbers of students is more appropriately a
division or department expense.

2. REIMBURSEMENT

a. Individuals will be reimbursed for actual food expenditures with a maximum of
$7.50 per student in attendance. Reimbursement is based on the number of
students in attendance, not faculty families and guests. Since funding for the
program is limited, the maximum amount that participants can be reimbursed per
event is $175.00.

b. Faculty and staff members are eligible to request reimbursement two times a
semester. Faculty members may request reimbursement a third time if it is for a
third class of students.

c. Following the event, the faculty/staff member should submit a memorandum to
the Dean of Student Affairs. This notification should include the location, the
expense (attach all appropriate receipts), and a list of students in attendance,
preferably a sign-up sheet obtained at the event. Also, include an address for the
reimbursement and an office phone number. This memorandum MUST be
submitted within ten (10) working days of the event. Requests that fail to meet
this deadline may not be honored.

3. QUESTIONS

All questions regarding the program should be directed to the Office of the Dean of
Students, x4472.

An important document with which every Seaver faculty member should become familiar
is the Pepperdine University Student Handbook, produced each summer by the Office of
the Dean of Students. Faculty members may be able to answer many student questions
by referring to this publication. Included in the handbook are services provided by the
institution; housing and student life policies, regulations, and sanctions; and the academic
ethics code.

Many faculty members find time to be involved in a challenging, yet rewarding, activity
– serving as an advisor to one of Seaver’s chartered clubs or organizations as well as
academic honor societies. Such a relationship is an excellent example of College
“service” expected of all Seaver faculty. For more information about this opportunity,
refer to the Pepperdine University Student Organization Handbook produced by the
Student Activities Office.

1. Federal and state laws exist which define the privacy rights of students with respect to
their student records. Faculty members will be held accountable for familiarity with
and proper implementation of the following guidelines.

2. The Family Educational Rights and Privacy Act of 1974, better known as the Buckley
Amendment or FERPA, and California Education Code 67100 et seq. generally
address two primary issues: the privacy of student records and the student’s right of
access to his or her records.

a. There are two important areas under the University Student Records Policy to
which the faculty should pay particular attention. First, the faculty must respect
the privacy rights of students by not disclosing personally identifiable information
about a student without the student's written consent. For example, if grades are
posted, they must be disclosed in a manner which makes the grade known only to
the student receiving the grade. Specifically, faculty members must not post
grades using student names, campus-wide ID numbers, or social security
numbers. Another application of the policy would prohibit the use of data from
student records in letters of reference without the student's written permission.

b. Secondly, faculty members must honor a student's right of access to University
files regarding that student. It is not necessary to grant immediate access upon
demand by a student, but such access must be granted within 15 days of the
request. In the event of a request, the faculty member should immediately contact
the Office of the Registrar for assistance. Also, there are several specific
exceptions to these rights provided in the law (e.g., specific records for which the
student has legally waived his right of access, or private files of the faculty
member not available for use by other University personnel).

3. The law and policy are complex and this notice is not intended to be fully explanatory
of student rights under FERPA or California law. These rights and policies are
referenced in the "Legal Notices" section of the school catalog, and are explained in
detail in the official Pepperdine University Student Records Policy, which can be
found online at http://www.pepperdine.edu/registrar/policies/[BROKEN LINK]. If explanation or
assistance is needed after consulting with the Office of the Registrar, faculty members
should contact the University's General Counsel.