Chapter IX. Appendices (2010)

9.1.  Employee Expense Reimbursement

9.2.  Safety and Hazardous Substances Policy

9.3.  Seaver College Code of Academic Integrity

9.4.  Seaver College Diversity Council Charter

9.5.  Seaver Faculty Association Standing Committees

9.6.  The Constitution of the Seaver Faculty Association

9.7.  University Tenure Policy

9.8.  Charter for the Creation of a University Faculty Council

9.9.  Application for Awarding Process for a One Course Release for Tenured Faculty Members

A. GENERAL POLICY

Faculty and staff shall be reimbursed for reasonable travel and entertainment expenses
incurred on authorized university business. All such expenditures must be approved in
advance by the employee’s Department Budget Manager.

The University assumes no financial responsibility for expenditures incurred by
employees who fail to apply these policies. Both the person who incurs the expense
and the person who approves reimbursement of expenses are responsible for achieving
maximum economy in the expenditure of university funds. Primary responsibility to
insure that expenditures are reasonable and necessary rests with the Department Budget
Manager for the account.

An employee must obtain the approval of his or her Department Budget Manager
before payment for any reimbursement, internal requisition, or direct expenditure is
issued. A Department Budget Manager may delegate this review to a direct
subordinate; nevertheless, the Department Budget Manager will remain personally
responsible for any such authorizations.

B. SUBSTANTIATION AND DOCUMENTATION

The Internal Revenue Service (IRS) imposes specific requirements for travel and
entertainment reimbursements and advances to be considered as nontaxable to the
employee. The University’s reimbursement policy requires employees to comply with
the following “accountable plan” for all travel and entertainment expenses:

• Business Purpose – There must be a business purpose for the expenditure. Such
expenses must be deductible business expenses, according to IRS regulations,
which are incurred in connection with services performed as an employee.

• Substantiation – There must be substantiation of the expense by the employee
within a reasonable period of time. Substantiation includes; verification of date,
time, place, amount and business purpose of expense. The IRS requires
substantiation to support each instance of travel and entertainment, and
documentation with original itemized receipts. Expenditures of $25 and under do
not require a receipt.

Employees must substantiate all travel and entertainment expenses within sixty (60)
days after incurring the expense.

• Out-of-pocket reimbursements must be substantiated within sixty (60) days after
incurring the expense. Out-of-pocket reimbursements will not be made after one
hundred twenty (120) days of the expenditure.

• University Travel Card expenses must be substantiated within sixty (60) days from
the statement date. University Travel Card expenses not substantiated within one
hundred twenty (120) days, from the statement date, will be processed through
Payroll as a taxable benefit.

• Travel Cash Advances must be substantiated within sixty (60) days after incurring
the expense. Travel Cash Advances not substantiated within one hundred twenty
(120) days will be processed through Payroll as a taxable benefit.

 

Timeliness Return of Excess Travel Cash Advance – Excess travel cash advance
monies must be returned within a reasonable period of time. The IRS allows the
following method for defining and enforcing this rule:

The "30-60-120" method. This method automatically allows an employee to meet the
reasonable time requirement if (1) he or she gets an advance no more than thirty (30)
days before he or she incurs the expenses; (2) the employee substantiates the expenses
no more than sixty (60) days after he or she incurs the expenses; and (3) the employee
returns any unspent or unsubstantiated amount no more than one hundred twenty (120)
days after he or she incurs the expenses.

Travel Cash Advances not substantiated within one hundred twenty (120) days will be
processed through Payroll as a taxable benefit.

C. PER DIEM

The University does not allow per diem. Original itemized receipts are required for all
travel and entertainment expenses over $25.

D. AIR TRAVEL

All domestic and foreign travel should be booked in the lowest priced, coach
accommodations. Any accommodation above coach class requires approval by Senior
Administration. Employees are expected to travel by the most direct route using the
most economical and reasonable mode of travel available. To maximize discount fare
possibilities, air travel arrangements should be reserved as far in advance of the travel
date as possible.

E. GROUND TRANSPORTATION

Airport Transfers: The airport shuttle service should be the preferred method of
transportation to a hotel or meeting site. Taxis and private limousines should be used
only when they represent a more reasonable alternative or are essential due to time
constraints.

Taxis: Taxi use should be limited, with preference given to public transportation. If
public transportation is unavailable or inadequate for local travel, then taxis may be
used.

Car Rentals: A Driver Status Form must be submitted and approved by the Insurance
and Risk department prior to an employee renting a car or driving on behalf of
university business.

An “Auto Accident Packet” which includes an insurance identification card, a checklist
to follow in an accident, and forms to report an accident must be obtained from the
Insurance and Risk department prior to an employee driving a rental car on behalf of
university business. Please contact the Office of Insurance and Risk Management to
obtain the Packet.

Car rentals must be in the name of Pepperdine University and in the individual’s name.
Employees must not purchase insurance from car rental agencies for rentals within the
United States. Pepperdine University is covered for rental car physical damage for
rental terms of less than 30 consecutive days (as long as the automobile is rented in the
name of Pepperdine University).

Car rentals originating outside the United States should include insurance from the car
rental agency.

Prior to an employee taking possession of a rental car, employees should thoroughly
inspect it to assure that any existing damage is noted on the rental agreement.

Employees involved in an accident with a rental car should follow the checklist
provided in the “Auto Accident Packet” which includes securing the scene, seeking
medical aid if injured, notifying the local police department, providing information to
and obtaining information from the other driver, and taking photos of the vehicles and
scene. The employees should alert the Insurance and Risk department of the accident
and refer the rental company, injured party or anyone claiming injury to contact the
Insurance and Risk department at (310) 506-4410. The employee should be prepared to
furnish the Insurance and Risk department with the completed forms from the “Auto
Accident Packet” packet and any photos of the accident.

 

Mileage for Personal Automobiles: A Driver Status Form must be submitted and
approved by the Insurance and Risk department prior to an employee driving any
vehicle on behalf of university business.

Employees required to use their personal vehicles while engaged in university business
are eligible for mileage reimbursement consistent with this policy and subject to the
approval of their supervisor.

Employees who are required to drive a distance greater than that normally driven on a
daily basis between their principal work location and their principal residence are
eligible for mileage reimbursement. The distance between the principal work location
and an employee’s principal residence is the “normally driven daily commuting
mileage.”

Employees working on multiple campuses are eligible for mileage reimbursement for
mileage in excess of their normally driven daily commuting mileage.

Consistent with the policy statement above, if a business trip begins or ends at an
employee’s residence, the normally driven daily commuting mileage should be
subtracted from the total trip mileage before submission for reimbursement.

The mileage reimbursement rate is determined each year by the IRS and includes gas,
oil, maintenance, insurance, and depreciation costs. Any changes in the IRS
reimbursement schedule will be automatically implemented by the University. The
current mileage reimbursement rate and standard mileage distances are available at
http://www.pepperdine.edu/finance/accountspayable/mileagerates.htm.

No employee is authorized to use a personal vehicle on university business unless the
driver possesses a valid license and the vehicle is insured with at least the minimum
California state requirements. Employees should recognize that their personal
automobile insurance will respond primarily in the event of an accident while driving
on university business.

F. LODGING

Employees will be reimbursed reasonable and appropriate hotel expenses when
traveling overnight on university business. Reimbursement is limited to a single room
rate unless the room is shared with another university employee.

Room service charges are discouraged, but are not prohibited and should be at the
Department Budget Managers discretion depending on travel circumstances.

G. MEALS WHILE IN TRAVEL STATUS

Employees will be reimbursed the reasonable cost of meals while the employee is
traveling.

Expenditures for alcoholic beverages are not authorized. Meal costs which appear
excessive will be referred to the Major Area Budget Manager for final approval.

H. LOCAL BUSINESS MEALS AND ENTERTAINMENT

Expenses incurred for local business meals and entertainment (meetings,
employer/employee relations, etc) may be reimbursed upon approval of the Department
Budget Manager. To be considered non-taxable, the IRS requires that names of the
persons at the meal and the business purpose be clearly stated. Individual names are
not required if a large group (more than ten people) is involved that can be identified as
a single body (the approximate number of persons and group identification must be
stated).

Expenditures for alcoholic beverages are not authorized. Meal costs which appear
excessive will be referred to the Major Area Budget Manager for final approval.

I. TRAVEL RELATED EXPENSES

Parking and Toll Charges: Necessary parking and toll charges incurred on university
business are reimbursable in addition to mileage allowance and other transportation
expenses.

Tips and Gratuities: Tips and gratuities should be reasonable. Tips and gratuities on
meals and taxi expenses should not exceed 20% of total charge. Bellhop/porter tips
should not exceed $1.00 for each bag.

Laundry Service: Laundry, cleaning and pressing charges are allowed only when an
employee will be away from home more than five days.

Telephone: Business calls from non-university telephones that are reasonable and
necessary will be reimbursed on a per call basis. Employees may be reimbursed for
one personal telephone call (not to exceed 10 minutes in duration) for every day an
employee is traveling away from home overnight. The use of telephones aboard
aircraft is not permitted except in cases of extreme emergency.

The use of a cellular phone may aid an employee’s job performance and aid the
efficiencies of a department by providing immediate accessibility. Refer to the Finance
Policies Telecommunications Reimbursement Policy (coming soon).

Passport and Visa Fees: Fees for passports and visas are reimbursable, if specifically
obtained for the business trip.

Registration Fees for Conferences and Professional Meetings: Whenever feasible,
registration fees for conferences and professional meetings should be paid in advance to
obtain available discounts.

J. NON-REIMBURSABLE EXPENSES

Pepperdine University will reimburse or directly pay properly substantiated business
expenses. Personal expenses are payments for activities that primarily benefit the
individual and will not be reimbursed. The following is a sample list of such expenses
(this list is not intended to be all-inclusive):

• Alcoholic beverages
• Personal reading materials (magazines, books, newspapers, etc)
• Hotel health club fees
• Movies or video rentals
• Golf fees
• Clothing
• Toiletry items
• Barber and hairdresser expenses
• Medical expenses
• Traffic fines or penalties
• Repairs, maintenance, or towing of personal vehicles
• Personal credit card fees or penalties
• Lost or theft of personal property
• Expenses lacking appropriate substantiation, documentation or authorization

K. UNIVERSITY TRAVEL AND ENTERTAINMENT CARD

The University issued travel and entertainment card must be used for travel and
entertainment expenses only. University Travel Card activity must be substantiated
within 60 days from the statement date. Credit card statements or credit card slips
alone are not adequate documentation (refer to Section 14.2).

L. TRAVEL CASH ADVANCES

Travel cash advances may be obtained by employees for costs to be incurred while
conducting official university business. Advances may not be issued more than thirty
(30) days prior to the departure. Advances may be authorized when:

• Out-of-pocket expenses associated with the trip or event will cause a financial
hardship to the employee.
• The advance is approved by the appropriate Major Area Budget Manager
• The out-of-pocket expenses are expected to exceed two hundred dollars ($200).

The University retains the right to deny travel advances to any individual who has not
submitted documentation in a timely manner for a previous advance.

M. SPOUSAL ACCOMPANIMENT

As a general rule, the University does not reimburse for spousal accompaniment.

Revised by the Policy Committee December 20, 1989, Updated August 2007.

A. INTRODUCTION

The University considers the safety of its students, faculty, staff and visitors to be of the
highest priority. Accident prevention is a function of good management and contributes
to a positive educational and work environment. The quality of service at the University
is directly affected by each individual's commitment to performing his or her role in a
safe and efficient manner. Achieving a safe campus environment at each University
location is one of the University's safety program goals.

Each department head is responsible for maintaining safe and healthful conditions in
his or her area, as well as assuring that all activities are performed in a safe manner.
Performance evaluation should reflect the success or failure of each supervisor in
fulfilling this responsibility.

Supervisors, faculty and staff must understand that safety is to be given a higher
priority than expedience and unsafe shortcuts are not to be tolerated. Each supervisor is
charged with effectively implementing the University's safety program, including
investigating actual and potential accident causes and promptly recommending
corrective measures.

Individuals must assume responsibility for their personal safety both on and off
campus. Each person has an important place in the safety program and is expected to
cooperate fully in all safety related programs and activities. All members of the
University are encouraged to report immediately any unsafe conditions and/or actions
and to make suggestions to the Safety Committee through Center for Human Resources
or the Office of Risk Management.

No job or activity should be conducted unless all reasonable precautions and safety
considerations have been taken. No job or task is so important and no request is too
urgent that the time cannot be taken to perform it safely.

The University will continue to develop and implement programs that inspect for and
correct unsafe behaviors and/or physical hazards. In addition, the University will
provide supervisory and employee safety training on a periodic basis, as well as
emergency preparedness training for all members of the University community.

B. INJURY AND ILLNESS PREVENTION PROGRAM

The Pepperdine University Injury and Illness Prevention Program is designed to
support the educational environment through improved workplace operations, better
control of hazards, reduced accidents and losses, and was adopted and implemented in
compliance with California Labor Code Section 6401.7 (SB 198) and General Industry
Safety Order Section 3203.

C. ASSIGNMENT OF RESPONSIBILITIES

1. Policy Committee(s)

Senior management supports the University's safety policy by setting policy,
assigning safety responsibility and accountability to all individuals, monitoring
safety program developments, progress and effectiveness, providing active
leadership by participation, example and a demonstrated interest in the program.

2. Safety Program Directors

Responsible Persons

Gary Hanson---Executive Vice President and Chief Operations Officer

Darryl Tippens---Provost

While all members of the University community are responsible for safety and
health on our campuses and in the workplace, the Executive Vice President and
Chief Operations Officer and the Provost have the authority and responsibility for
implementation of the program.

3. Jon Weber---Insurance & Risk Manager

The Insurance & Risk Manager in the capacity of the safety program coordinator
has the responsibility for coordination of loss control activities; review of
supervisor accident investigation reports; provide assistance to the Center for
Human Resources in the design and implementation of safety training for
employees and supervisors; report to senior management concerning safety
concerns; and provide assistance and support to the Safety Committee.

4. Safety Committee(s)

The Safety Committee(s) will assist in carrying out the University's safety policy
and programs to protect all members of the University community, University
assets and the ability of the University to continue its mission.

Responsibilities of a Safety Committee member may include participation in
periodic safety inspections, investigation and analysis of accidents involving
injuries or illness, investigation of allegations of hazardous conditions which are
brought to the member's attention and facilitating communication between
members of the campus community on both specific and general safety issues and
recommendations.

5. Managers

In effectively executing their safety responsibilities, academic and administrative
managers will familiarize themselves with the safety program and ensure its
effective implementation; be aware of safety considerations when introducing a
new process, procedure, machine, material or substance to the workplace; support
the programs and committees whose function is to promote safety and health.

6. Supervisors

Supervisors are the foundation of the safety program. They should familiarize
themselves with University safety policies, programs and procedures, consistently
and fairly enforce University safety rules, investigate injuries to determine cause,
and to take action to prevent repetition, see that injuries are treated and referred to
the Center for Human Resources to ensure prompt reporting to the worker's
compensation insurance carrier, regularly inspect work areas to detect unsafe
work practices and resulting conditions, conduct department safety meetings on a
regular basis, ensure that proper reports are completed and appropriate action is
taken to prevent repetition.

7. Faculty and Staff

Individual injury and illness prevention is a responsibility of all University faculty
and staff (including student workers). They should adhere to all safety rules and
regulations; report injuries to their supervisor; report unsafe acts and resulting
conditions; utilize appropriate safety equipment as required; maintain equipment
in good condition, encourage other members of the campus community to work
safely.

D. EMPLOYEE COMPLIANCE

At the time of initial employment and at other periodic intervals, faculty and staff are
notified that compliance with established and/or common sense safe and healthy work
practices (whether written or unwritten) is a mandatory condition of employment.
Faculty and staff who fail to adhere to job safety standards are subject to disciplinary
action, up to and including discharge. Nothing herein shall alter the right of the
employee or employer to terminate employment at any time with or without cause.

From time to time, faculty and staff may be recognized for their compliance with safety
and health standards and/or continuation of work without injury or incident by means of
special notice or award.

E. COMMUNICATING WITH FACULTY AND STAFF

At the time of initial employment and at other intervals, faculty and staff are notified of
applicable safe work practices and working conditions, and that all faculty and staff
have the right to report any work-related injury or unsafe condition or hazard without
fear of reprisal. Such information may be submitted using a standard form or otherwise
in writing (signed or anonymous), or verbally to the supervisor, or other member of
management.

F. IDENTIFYING & EVALUATING HAZARDS

Recognizing that unsafe acts cause more accidents than unsafe conditions by
themselves, the University intends to focus on correcting both unsafe work practices as
well as unsafe physical conditions. Although it is our intention to eliminate any unsafe
act and condition as quickly as possible, some corrective actions will require longer
periods of time and/or larger expenditures of capital. It will be necessary to evaluate the
seriousness of the hazards and prioritize corrective actions.

Inspections should be conducted whenever new substances, processes, procedures or
equipment are introduced that represent an occupational hazard; whenever the
University is made aware of a new or previously unrecognized hazard, and at other
frequencies determined by the level of hazard associated with the department, site or
process. Records of inspections, including the data of inspection, identification of the
area or process inspected, person conducting the inspection, findings of the inspection,
and required actions must be retained for a minimum period of three years.

G. INJURY & ILLNESS INVESTIGATION

Some accidents are caused by unsafe conditions. The great majority, however, are the
result of the unsafe manner in which work is conducted. The objective of investigation
is to find the root causes of an accident. This will allow corrective action to be devised
and implemented and to minimize recurrent accident problems. Occupational injuries
and illnesses are documented on a comprehensive report of accident and are
investigated by the supervisor to determine what action of the affected employee (or
others) caused or contributed to the injury or illness; what tools, equipment, job, site or
building condition, etc. were allowed to exist in a state which may have caused or
contributed to the incident; and what action has been taken or will be taken to prevent
recurrence. In cases where corrective action is required, follow up should be made to
assure that appropriate action has been completed. Standardized forms may be used to
organize and document the investigation and completed actions.

H. CORRECTING UNSAFE WORK PRACTICES AND CONDITIONS

To maintain a safe and healthful campus requires correcting potential hazardous work
practices and conditions. At such time that unsafe or unhealthy conditions, work
practices, or work procedures are discovered, action will be taken to remove immediate
dangers. Potential hazards will be handled on a priority basis using standards such as
those set by Cal-OSHA. Corrective procedures may include a documented investigation
of the cause and/or source of the hazard, identification of corrective actions needed,
assignment of persons responsible for the completion of specific remedial actions, and
follow up for compliance. Training and/or retraining of affected employees is provided
as applicable.

I. TRAINING AND INSTRUCTION

Safety education and training for faculty and staff should occur at the time of initial
employment; when employees are given new job assignments for which training has
not previously been given; when new substances, processes, procedures, or equipment
are introduced that represent a new hazard; when the University is made aware of a new
or previously unrecognized hazard; and at other intervals designated by management.
Employees may be trained in applicable safe and healthy work practices in groups or
individually through distribution and review of the University's safety handbooks and
its supplements; through other written communications, posters, booklets, etc.; and by
various other methods as applicable, in a form readily understandable by the affected
employee or group of employees. Individual records of training, including date of
training, type of training, and training providers are retained for a minimum period of
three years except of shorter periods as otherwise allowed by law.

Approval

This Injury and Illness Prevention Program was approved by the University's Policy
Committee on 6-19-91 and updated 2-2002.

A. STATEMENT OF PURPOSE

The Code of Academic Integrity at Seaver College is an integral part of the educational
process. It makes possible an atmosphere conducive to the development of the total
person through learning experiences. Since a person is more than intellect, learning is
more than academic achievement. It includes achievement in all the qualities of an
individual – intellectual, spiritual, ethical, emotional, and physical.

Seaver's Code of Academic Integrity provides among students, faculty members, and
the administration a spirit of community where such development can take place.
Furthermore, it creates a climate of mutual trust, respect, and interpersonal concern,
where openness and integrity prevail.

This Code of Academic Integrity will enrich the educational process at Seaver College
and encourage the development of a "Seaver spirit." This will lead to a pervasive sense
of pride for and loyalty to Seaver's high standards of academic ethics, personal honesty,
and spiritual values which imbue Seaver College as part of a Christian university.

The code emphasizes the dignity and development of each individual. The code
maintains free competition and independent intellectual effort, not tolerating dishonesty,
cheating, or plagiarism in any form. If intentional acts of dishonorable conduct occur,
the code outlines infractions and clear-cut procedures as well as sanctions to censure
such activity.

But, to be effective, the code must be maintained by the community. This requires a
genuine sense of maturity, responsibility, and sensitivity on the part of every member.
In particular, each member of the Seaver College community is expected to pursue his
or her academic work with honesty and integrity.

B. POLICIES AND DESCRIPTIONS

1. CODE OF ACADEMIC INTEGRITY

Academic Integrity is the expression of intellectual virtue in human beings as a
result of their creation in God’s image. It represents the convergence of the best of
the human spirit and God’s spirit, which requires personal, private and community
virtue. As a Christian institution, Pepperdine University affirms that integrity
begins in our very created being and is lived out in our academic work.

In order for the code to be effective, the community must maintain its health and
vitality. This requires a genuine sense of maturity, responsibility, and sensitivity
on the part of every member. In particular, each member of the Seaver College
community is expected to pursue his or her academic work with honesty and
integrity.

Unfortunately, students do, on occasion, violate Academic Integrity, and this
provides a need for discipline and an opportunity for restoration. The following
pages describe the various forms of violation recognized by Pepperdine University
and the resulting steps that both the student and institution must take.

In completing each assignment, each student is expected to have abided by the
principles of the code and may be asked to sign a pledge to this effect. Students
may be asked to sign such a pledge at the beginning of each course.

2. VIOLATIONS OF ACADEMIC INTEGRITY

Academic integrity is violated when one of the following events occurs:

a. PLAGIARISM

Plagiarism occurs when a writer appropriates another’s ideas without proper
acknowledgement of the source or uses another’s words without indicating
that fact through the use of quotation marks.

b. CHEATING

Cheating is the use of unauthorized materials, information, or study aids in
an academic exercise as well as collusion in visual or oral form.

c. FABRICATION

Fabrication is the falsification or invention of any information or citation in
an academic exercise. This includes lying to a member of the administration,
faculty, and/or Academic Integrity Committee (AIC).

d. FACILITATING ACADEMIC DISHONESTY

The facilitation of academic dishonesty occurs when students knowingly or
negligently aid others or allow their work to be used in a dishonest academic
manner. Such students are as guilty of violating academic integrity as their
recipients.

3. VIOLATION LEVELS

Any violation of academic integrity is subject to an appropriate penalty.
Violations at Pepperdine University are classified into four levels according to the
nature of the infraction. For each level of violation, a corresponding set of
sanctions is recommended. The Academic Integrity Committee and the office of
the Dean of Seaver College are charged with using these guidelines as general
rules of practice for the academic community in matters relating to the assignment
of violation level and appropriate sanction.

a. LEVEL ONE

Level One violations may occur because of inexperience or lack of
knowledge of principles of academic integrity. These violations are likely to
involve a small fraction of the total course work, are not extensive, and/or
occur on a minor assignment. Cases involving this first level are primarily
viewed as “teaching opportunities” and are therefore to be handled by the
instructor in consultation with the student and subsequently reported to the
AIC chair. In cases where no resolution is reached, the instructor or student
may appeal the case to the AIC. Level One violations include (but are not
limited to) the following examples:

1A Working with another student on a laboratory or other homework
assignment when such work is prohibited.

1B Failing to footnote or give proper acknowledgment in an extremely
limited section of an assignment. This includes changing some words
but copying whole phrases, quoting less than all the words copied,
paraphrasing without attribution, copying the syntactical or
organizational structure of another writer, using unique or apt phrases
from another writer, or failure to use quotation marks to cite a passage.

1C Engaging in any of the following activities during an examination
when prohibited: talking, having notes visible, leaving the exam room
without permission, looking at another’s paper, failing to stop working
when time is called.

1D Committing other minor or unintentional infractions of academic
integrity.

The recommended sanctions for violations at Level One are:

i) Consultation with a Writing Center tutor, and/or

ii) Completion of an assigned paper or research project on a relevant
topic, and/or

iii) Submission of a rewritten assigned paper, and/or

iv) Completion of a make-up assignment at a more difficult level than the
original assignment, and/or

v) Receipt of a zero for the original assignment.

Records of students who commit Level One offenses will be maintained in
the Seaver Dean’s office until graduation, following which these records
will be expunged.

A second instance of a Level One violation constitutes an automatic Level
Two or higher violation.

b. LEVEL TWO

Level Two violations are characterized by dishonesty of a more serious
nature or by dishonesty that affects a more significant aspect or portion of
the course work. Cases involving this second level are still primarily viewed
as “teaching opportunities” and are therefore to be handled by the instructor
in consultation with the student and subsequently reported to the AIC chair.
In cases where no resolution is reached, the instructor or student may appeal
the case to the AIC. Level Two violations include (but are not limited to) the
following examples:

2A Using significant portions of information for a report without
acknowledging the sources or the collaborators.

2B Giving or receiving assistance to/from others, such as research,
statistical, computer programming, or field data collection help that
constitutes an essential element in the undertaking without
acknowledging such assistance in a paper or project.

2C Giving or receiving unpermitted assistance on exams.

2D Using unauthorized materials during an exam.

2E Quoting directly or paraphrasing, to a moderate extent, without
acknowledging the source.

2F Submitting the same work or major portions thereof to satisfy the
requirements of more than one course without permission from the
instructor.

2G Collaborating before an exam to develop methods of exchanging
information and implementation thereof.

2H Removing posted or reserved material, or preventing other students
from having access to it.

2I Providing false excuses to postpone tests or due dates.

The recommended sanction for Level Two violations is a Level One sanction
and/or one of the following:

i) Course grade that is lowered one or more grade levels, and/or

ii) Course grade of F, and/or

iii) Placement on Academic Disciplinary Probation for one or more
semesters.

All records of students who commit Level Two offenses will be maintained
permanently in the Seaver Dean’s Office.

A second instance of a Level Two violation constitutes an automatic Level Three
or higher violation.

c. LEVEL THREE

Level Three violations include dishonesty that affects a major or essential portion
of work done to meet course requirements, or involves premeditation, or is
preceded by one or more violations at Levels One and Two. All cases involving
Level Three violations are heard by the Academic Integrity Committee. Level
Three violations include (but are not limited to) the following examples:

3A Committing any premeditated Level Two violation involving a major
portion of coursework.

3B Taking an exam for another student.

3C Altering an exam and submitting it for re-grading.

3D Downloading a paper or major sections of a work from the Internet.

3E Presenting the work of another as one’s own.

3F Permitting another to present one’s work as their own.

3G Buying or selling unauthorized aid on examinations, papers, or grades.

3H Offering or accepting bribes related to academic work.

3I Fabricating data by inventing or deliberately altering material (this includes
citing "sources" that are not, in fact, sources).

3J Translating work from one language into another and submitting as one’s
own work.

3K Lying to AIC members during an investigation or hearing. This may
constitute a second charge, with the Committee members who acted as
judges during that specific hearing acting as accusers.

3L Sabotaging another student's work through actions designed to prevent the
student from successfully completing an assignment.

The sanction typically to be sought for all Level Three violations is a Level Two
Sanction and/or a minimum of a one semester suspension from the University. All
records of students who commit Level Three offenses will be maintained
permanently in the Seaver Dean’s Office.

d. LEVEL FOUR

Level Four violations represent the most serious breaches of intellectual honesty.
All such cases are heard by the Academic Integrity Committee. Level Four
violations include (but are not limited to) the following examples:

4A All academic infractions committed after return from suspension for a
previous academic honesty violation.

4B Stealing an examination from a professor or from a University office.

4C Falsifying a transcript to secure entry into the University or change the
record of work done at the University.

4D Falsifying medical records.

4E Falsifying any official University documents by mutilation, addition, or
deletion.

The typical sanction for Level Four violations and a repeat infraction at Level
Three is permanent expulsion from the University. Such cases will result in the
permanent notation of "Academic Disciplinary Expulsion" on the student's
transcript.

4. CONSEQUENCES OF VIOLATING THE CODE OF ACADEMIC INTEGRITY

Students committing acts of academic dishonesty not only face university censure
but also face a serious risk of harming their future educational and employment
opportunities. In addition to the notation for a specific sanction placed on the
student's transcript, which remains for the term of the sanction, prospective
employers and other educational institutions frequently use recommendation
forms that ask for feedback on an individual's moral or ethical behavior. Since
such forms are sent with the permission of the student, University faculty and
administrators knowledgeable of academic dishonesty infractions are ethically
bound to report such incidences.

C. PROCEDURES

1. JUDICIAL PROCEDURES

The judicial procedures are designed with the following purposes in mind:

a. To provide a positive direction in cultivating academic integrity;
b. To insure thorough and fair investigation of pertinent evidence;
c. To maintain strict confidentiality among committee members; and
d. To allow for an appropriate channel of appeal.

Such purposes are to be attained through the efforts of the Academic Integrity
Committee.

Any alleged violation of academic integrity is to be reported to the chair of the
AIC.

2. AIC HEARING PROCEDURES

a. The hearing will be called to order at the time specified. The hearing cannot
begin without seven committee members and/or alternates (see item c.
below), the accused, and the accusing faculty member(s) (or an appointed
representative) in attendance.

b. All hearings will be tape recorded.

c. An alternate committee member will sit at the hearing if a regular committee
member is involved with the case being presented before the committee.
When at all possible, the alternate committee member should be from the
same division as the regular committee member who is involved in the
hearing.

d. The hearing will begin with a summary of the procedures to be followed at
the hearing.

e. At all times the defendant will be presumed innocent, with the burden of
proof to be placed on the accusers to establish guilt.

f. The chairperson will read the charges aloud to those present and will present
to the committee any evidence the faculty member wishes to have under
consideration. At this time, the faculty member may bring in witnesses, if
deemed pertinent to the case. At the close of the witness's presentation, the
witness shall be questioned by the committee on any points of evidence on
which the committee is unclear. The witness will then be asked to leave the
room. The faculty member(s) shall be questioned by the committee on any
points of evidence on which the committee is unclear.

g. The defendant will be given an opportunity to defend himself or herself,
including giving evidence and providing witnesses that he or she feels may
be pertinent to the case. At the close of the defendant's presentation, the
defendant shall be questioned by the committee on any points of evidence
on which the committee is unclear. In addition, the committee may ask the
faculty member about points of evidence which are unclear. The defendant,
if he or she feels the responses will be incriminating, may decline to answer
a question. The committee will not base its judgment of guilt or innocence
on such a declination.

h. After all evidence has been presented, the accused student and the accusing
faculty member(s) will be asked to step outside while the committee
deliberates. At this time, the committee will review and discuss all the
evidence it feels is pertinent to the case. When deliberation has been
completed a secret ballot will be taken to decide on the guilt or innocence of
the defendant. The ballots will be counted by the secretary and reported to
the committee.

i. The defendant will be found guilty or not guilty based upon a vote of at least
three-fourths of the members present, with no more than two members
dissenting. The committee will then vote on a sanction (as described in the
AIC code). The sanction must have a majority vote. At least seven of the
eleven voting members must be present for a vote to be called. No more
than two members may dissent in a guilty vote. Specific sanction(s) will be
decided by majority vote. Vote is by secret ballot and is counted by the
chairperson and the secretary. The results (and the ballots) will be presented
to the Dean of Seaver College. Note: the AIC hearings are not court of law
proceedings and should not be construed to be subject to courtroom
technicalities.

j. The defendant will be asked to return to the hearing room to be informed of
the committee's verdict.

k. If found guilty, the defendant will be advised of his/her opportunity to
appeal the decision to the Seaver Dean.

l. Formal written notice of the verdict will be sent to the student, the accusing
faculty member(s), and the Seaver Dean.

m. All notes and recordings of the hearings shall be given to the Seaver Dean to
be kept as specified in the Student Handbook.

n. No member of the hearing committee who is otherwise interested in the
particular case brought before the committee, whether bringing charges
against the student, or who is placed in a position of developing or
prosecuting the case against the student, shall sit in judgment during the
proceedings. This committee member will be replaced as stipulated in Item
c. of the procedures.

o. The defendant and the accuser shall notify the chairperson of the committee
of the names of the witnesses they choose to have testify on their behalf at
least twenty-four hours prior to the hearing, and they shall assume
responsibility for their presence at the hearing. The committee may limit the
number of witnesses.

p. All hearings will be closed to members of the committee, the student(s),
advisors involved in the hearing, and faculty members involved in the case.
Authorized witnesses will be present to testify one at a time and will leave
the hearing as soon as such testimony is completed.

q. All matters upon which the decision may be based must be introduced into
evidence during the hearing before the committee. Formal rules of evidence
shall not be applicable in proceedings conducted pursuant to this code. All
matters shall be admitted into evidence which reasonable persons would
accept as having probative value in the conduct of these affairs.

r. To maintain a record of the hearing, the secretary will write up a digest; in
addition, the recorder will take a tape recording of the hearing.

s. The digest of the committee shall consist of a statement covering the
chronological sequence of the proceedings and the conclusions reached by
the committee based on the evidence. Any member may append the report
with his or her dissent.

t. It is to be understood by all parties dealing with the Academic Integrity
Committee that the committee is not a court. The committee is an
educational committee which deals with students and members of the
university community only as their status pertains to the educational aspect
of Seaver College. Therefore, its proceedings are not to be construed to be
subject to courtroom technicalities or procedures.

u. Committee decisions will be made within a reasonable time.

D. INSTRUCTIONS

1. INSTRUCTIONS TO FACULTY

The faculty member accusing the student of the alleged offense should attempt to
meet with the student and discuss the suspicions and evidence to see if there is
some acceptable explanation for the apparent violation of the Integrity Code.

a. If an agreement concerning the alleged Level One or Level Two violation is
reached, the faculty member will submit a completed AIC report form to the
AIC chair.

For a copy of the Reporting Form, please go to
https://seaver.pepperdine.edu/academics/academic-support/integrity/reportingform/

b. If the student is unavailable for a meeting or the alleged violation remains
unresolved, or if it represents a Level Three or Level Four case, the faculty
member will submit a completed AIC report form (see above for web
address) to the AIC chair and a hearing will be scheduled.

Once a copy of the charges has been received by the chairperson of the AIC,
she or he will contact the student to schedule a hearing.

2. INSTRUCTIONS TO STUDENTS

It is the student’s responsibility to meet with the faculty member to discuss the
alleged violation of academic integrity. Failure to do so may result in an
automatic hearing before the AIC. At this meeting between the faculty member
and the student, the student has the opportunity to accept the faculty member’s
proposed sanction or request a hearing of the AIC.

If he or she so desires, the student appearing before the committee shall have the
right to be assisted at the hearing by an advisor of his or her choice. The advisor
shall be from the Pepperdine community, either faculty, staff, or student. The
student shall notify the committee's chairperson of the name of the advisor and the
relationship to him or her at least twenty-four hours prior to the hearing. With
permission of the committee, an advisor may make a brief statement on the
student's behalf. Otherwise, the advisor will limit himself or herself to
consultation with the student.

If, for substantial reason, the accused student cannot attend the hearing at the
arranged time, the student should contact the AIC chairperson as soon as possible.
If the student cancels or postpones a second meeting, the committee may rule that
the student's failure to appear be considered a waiver on the student's part. Failure
to attend a scheduled hearing will be considered a waiver of the student’s right to
represent themselves and will result in the hearing proceeding without them.

E. AIC COMMITTEE

1. COMPOSITION OF COMMITTEE

The AIC will consist of four undergraduate students, one graduate student, and
one faculty representative from each academic division and the library. Selection
of the student representatives will be made by the Seaver Dean from divisional
recommendations of sophomore, junior, and graduate students.

2. COMMITTEE TENURE

Students are selected by the Academic Dean and serve a two-year term beginning
in September. Faculty representatives are elected to serve a two-year term by the
respective academic divisions as follows:

a. Even-numbered years: Social Science, Humanities/Teacher Education, Fine
Arts and Religion.

b. Odd-numbered years: Natural Science, Business, and Communication
Freshman students and adjunct faculty members are ineligible.

3. VACANCIES

In the event of a student or faculty vacancy, the chairperson will ask the Seaver
Associate Dean to select a replacement from the appropriate division.

4. CHAIRPERSON

A non-voting (except in the case of a tie vote) chairperson shall be elected by the
AIC from among its faculty members.

5. OFFICERS

A secretary shall be elected by the AIC. This election will be conducted by the
chairperson without nomination and by ballot. Only faculty members of the AIC
are eligible.

6. COMMITTEE COMPOSITION

Faculty
Chair
Division Member, Business Administration
Division Member, Communication
Division Member, Fine Arts
Division Member, Humanities/Teacher Education
Division Member, International Studies and Languages
Division Member, Religion
Division Member, Social Science
Library Representative

Students
First Undergraduate Student Representative
Second Undergraduate Student Representative
Third Undergraduate Student Representative
Graduate Student Representative

F. COMMITTEE FUNCTIONS

1. The AIC will function as a clearinghouse for faculty to register in writing
unappealed Level One and Level Two violations.

2. The AIC will provide a forum before which all other alleged violations may be
heard. Records of such hearings will be kept in a secured file in the Seaver Dean's
Office.

3. The AIC will decide on the guilt or innocence of such individuals. In cases of guilt
the AIC will decide on the appropriate sanction.

4. The AIC will confer with individuals found to be guilty by the AIC about their
opportunity to appeal to the dean of Seaver College. The dean will notify the AIC
of any decisions made on cases submitted to his office. In all matters involving
alleged violations of academic integrity, students have the right to request a
hearing before the AIC.

G. INSTRUCTIONS TO AIC CHAIRPERSON

During the resulting initial conversation, the chairperson will inform the student of the
following:

• The offense for which the hearing is being called.

• The sanction(s) specified in the Seaver Academic Integrity Code.

• The procedures that will be followed during the hearing (a copy of the code and procedures may be supplied to the accused at this time, if needed).

• The student's right to bring an advisor from within the Seaver College community (faculty, staff, or student) to the meeting.

• The student's right to bring witnesses to the meeting.

• The confidential nature of the hearing.

• The opportunity to appeal the decision to the Seaver Dean.

Pepperdine University is guided by its foundational Christian mission. Our mission inspires
in us a profound respect for and love of the diverse cultures in which we live, work, and
worship—both in Southern California and our international campuses throughout the world.

As the University’s Office of Equal Opportunity affirms:

“When Pepperdine speaks of “diversity,” it does so in a broad sense—one that
encompasses a multitude of dimensions, including race, ethnicity, gender, religion,
cultural background, class, ability, national origin and more. Diversity, as we
understand it, means that the institution's many constituents are a mosaic of people
united by a deep and abiding respect for our Christian heritage.”

In his inaugural address, President Benton also affirmed this commitment to diversity:

“Pepperdine’s commitment to diversity stems from a Christian heritage that compels
us to love justice and to treat every individual equally with respect and compassion.
Our faith also confirms that we are finite and therefore our knowledge is incomplete.
It is through the inclusion and experience of others from diverse points of view that
we often begin to see dimensions of truth previously unseen by us. Pepperdine views
diversity as one facet of the prism of values formed by our mission.” (Envisioning a
Bold Future and Equal Opportunity Statement, http://www.pepperdine.edu).

As such, at Seaver College diversity is central to our mission and is essential to the health of
our institution. A diverse community of students, faculty, staff and board members enriches
the learning experience for all and prepares us for the multicultural world in which we reside.

This commitment has manifested itself in the Seaver College Diversity Council.

Consistent with the University’s Christian mission and the theological rationale for
diversity, the Seaver Diversity Council will:

1. Develop strategic goals to increase recruitment, retention, and success of a diverse
faculty, staff, and student body.
2. Foster a campus climate at Seaver College which is built upon inclusiveness, mutual
respect, education, appreciation, and understanding.
3. Increase awareness of College and University diversity efforts among Seaver College
community members.
4. Encourage an awareness and appreciation of diversity among members of the Seaver
College community.
5. Where appropriate, facilitate the integration of diversity into curricular and cocurricular
offerings.

The Seaver Diversity Council will seek funding from the University, foundations, and other
external sources.

The Seaver Diversity Council will be composed of faculty, staff, and students. The Council
will create and implement strategic goals for diversity in alignment with our Christian
mission and our University Diversity Council.

The Seaver Diversity Council will support the University’s quest toward becoming a
“learning organization” by using research and assessment data to both support and guide our
diversity efforts.

Council members will promote responsibility, accountability, and recognition for increasing
campus diversity, improving the campus climate, and advancing the knowledge base for
creating and sustaining a culturally diverse community. Council members will also assist in
networking with individuals who support our mission, informing them that Seaver College
values diversity and seeks to recruit qualified faculty and staff from diverse groups. The
Council will encourage both internal and external collaborations and partnerships that will
extend diversity and multicultural education to the broader Los Angeles community.

Creation and Composition of the Council

The Seaver College Diversity Council will consist of approximately twenty voting members
from the faculty, staff, and student body of Seaver College. The voting members will also be
representative of the Seaver Faculty Association, Seaver Cabinet, and Seaver Student
Government Association. The Council will nominate members and the Dean of Seaver
College shall appoint new members. Council members are appointed for a two year period,
but may serve successive terms.

Presiding Officers, Voting, and Scheduling of Meetings

The Council will meet minimally three times per year: twice during the Fall semester and
once during the Spring semester; however, it may choose to meet more frequently. The chair
will be responsible for scheduling and calling the meetings each semester. The chair may use
his or her discretion to schedule and call additional meetings.

A recording secretary will be selected to record and distribute the minutes of each Council
meeting. When necessary, the Council may create sub-committees to study specific diversity
issues of college-wide concern and to report back to the Council. In addition, the individual
members of the Council may serve in a liaison role to the President, Provost, or University
Diversity Council on behalf of Seaver College. It shall be an important duty and
responsibility of all members of the Council to attend meetings. Members must be present to
vote (unless the Council decides otherwise). Fifty percent (50%) of the Council’s voting
members must be present for a vote to pass, unless otherwise decided by the Council.
Decision making will be determined by a simple majority of the Council’s voting members.

Creation and Composition of the Council
(Adopted April 26, 2006)

The Seaver College Diversity Council will consist of a maximum of twenty voting members.
A representation of at least five Seaver College faculty, five staff, and two student body
members should be a part of the council body. The voting members will also be
representative of the Seaver Faculty Association, Seaver Cabinet, and Seaver Student
Government Association. The Council will collect nominations from the Faculty Association,
Seaver Cabinet, and the Student Government Association. The Seaver Diversity Council will
also nominate members. Nominations for an empty seat will be collected via email and
voted by the council via written ballot. The Dean of Seaver College shall appoint new
members. Council members are appointed for a two year period, but may serve successive
terms. The Council reserves the right to terminate any member during their two year term.

Presiding Officers, Voting, and Scheduling of Meetings
(Adopted April 26, 2006)

The Council will meet minimally three times per year: twice during the fall semester and
once during the spring semester; however, it may choose to meet more frequently. The chair
will be responsible for scheduling and calling the meetings each semester. The chair may use
his or her discretion to schedule and call additional meetings.

A recording secretary will be selected to record and distribute the minutes of each Council
meeting. When necessary, the Council may create sub-committees to study specific diversity
issues of college-wide concern and to report back to the Council. In addition, the individual
members of the Council may serve in a liaison role to the President, Provost, or University
Diversity Council on behalf of Seaver College. It shall be an important duty and
responsibility of all members of the Council to attend meetings. Members must be present to
vote (unless the Council decides otherwise). Fifty percent (50%) of the Council’s voting
members must be present for a vote to pass, unless otherwise decided by the Council.
Decision making will be determined by a simple majority of the Council’s voting members.

The faculty committee structure is essential to the effectiveness and efficiency of the
University operation. Committee work is an important part of a faculty member's
responsibility.

Often recommendations made by committees to the SFA Executive Committee become
University policies. Since the administration bears final responsibility for actions taken, it
does reserve the right to review all committee action.

A brief description is given of the purpose and function of each committee. The chairperson
is responsible for establishing a meeting time, maintaining records for the committee, and
presenting a report of the committee's deliberations and recommendations.

A. STUDENT RELATIONS

1. Academic Integrity Committee

Reports to the Seaver academic administration regarding cases of infractions of the
academic ethics code brought before it. Reports to either the Executive Committee or
the Faculty Association organization recommendations concerning the Seaver Code
of Academic Integrity. The committee consists of one representative elected by each
division serving a two-year term of office and three students, appointed by division
chairs and the Seaver Dean's Office.

2. Admission and Scholarship Committee

Reviews undergraduate admission, scholarship and student loan policies and
procedures and makes recommendations either to the Seaver academic administration
or the faculty as necessary. Determines awards of faculty/staff scholarships and
informs faculty about these. The committee consists of one representative elected
from each division plus an appointed staff member chosen among staff members who
contribute to faculty/staff scholarships.

3. Athletics Committee

Reviews the intercollegiate athletic program of the University and makes
recommendations concerning the scope of the program eligibility and other matters to
the athletic program. Appointed by the SFA Executive Committee. Chair selected by
the University president.

B. FACULTY RELATIONS

1. Rank, Tenure, and Promotion Committee

Evaluates and makes recommendations to the administration concerning initial
placement, promotion, and tenure of faculty. Makes recommendations to the faculty
about potential changes in tenure and promotion policies and procedures. Consists of
one tenured professor from each division serving four-year staggered terms and one
non-tenured professor at large serving a two-year term. Elected by the faculty
according to guidelines in the RTP Handbook.

2. Faculty Development Committee

Determines selection criteria, evaluates requests by the faculty, and makes
recommendations to the Seaver academic administration for sabbatical leaves and
reassigned time. Also plans activities to stimulate intellectual growth among faculty.
The faculty of each division elect one representative to the committee on staggered
three-year terms.

3. Faculty Benefits, Salary, and Stipends Committee (Modified 2006)

Reviews and makes recommendations to the Seaver faculty and administration
concerning faculty benefits, including salaries, on-campus housing, housing loans,
and early retirement. Develops criteria and evaluates requests for faculty stipends
based on market-driven criteria in order to hire and retain qualified faculty members
in highly competitive disciplines. The faculty of each division elects one
representative to the committee on staggered three-year terms.

4. Professional Problems Committee

Meets to review and make recommendations to the Seaver academic administration
concerning faculty complaints involving professional relationships. The faculty of
each division elects one representative to the committee on three-year staggered
terms.

C. ACADEMICS

1. Academic Affairs Committee (Altered April 2006)

Monitors and evaluates the general education curriculum, including freshman
seminars and international programs and makes recommendations to Seaver
Academic Council, Seaver academic administration, and Seaver faculty. Considers
methods of enhancing Christian focus and multicultural understanding, of including
multi-media or other technological advances, and of service learning into the
curriculum. It monitors advising and registration procedures. The faculty of each
division elects one representative to the committee to serve three-year staggered
terms.

2. Teacher Education Committee

Monitors training and credential programs for elementary and secondary teacher
education at Seaver College. Members selected by the executive committee to serve
two-year staggered terms.

3. Teaching and Learning Committee

Develops methods to assess the educational value of the general education
curriculum, helps divisions assess the quality of their majors, and administers the
student evaluations of the faculty, including considerations of modifications of the
evaluations and use of the evaluations. Members selected by the executive committee
to serve two-year staggered terms.

4. Academic Support Committee

Reviews and makes recommendations to the faculty or the appropriate center
concerning the services of the library, educational media, the bookstore, academic
computing, and buildings and grounds. Members selected by the executive committee
to serve two-year staggered terms.

ARTICLE I: NAME AND PURPOSE

Section 1: Name

The name of this organization shall be the Seaver Faculty Association,
hereafter referred to as SFA.

Section 2: Purpose

The SFA is a unified body, established in order to:

1. Develop and express the opinions of the Faculty on academic as well as
professional matters;
2. Make the collective experience and judgment of the Faculty available to
the administrative officers of the University;
3. Facilitate Faculty involvement in the governance of Seaver College; and
4. Promote collegiality among the Faculty of Seaver College.

ARTICLE II: ORGANIZATION AND POWERS OF THE SFA

Section 1: Membership

Full-time employees of Seaver College who hold academic rank, full-time
Seaver librarians, professors emeritus, and those tenure-track faculty members
who are now teaching at least half-time shall be members of the SFA with full
voting rights. Members of the Central Administration of the University who
hold rank and part-time teachers are members without voting rights.

Section 2: Powers

The ultimate authority of this association shall be vested in meetings of the
SFA. The SFA shall develop and express the opinions of the faculty on all
matters pertaining to University policy and operation. The Executive
Committee of the SFA is its administrative body. Although the Executive
Committee has neither the power to make policy nor the power to make
decisions with regard to the operation of the various Divisions of Seaver
College, it is empowered to represent the SFA in the following ways:

1. The Executive Committee meets with the administration of Seaver
College and with the administration of the University to negotiate salaries,
to discuss issues of faculty welfare (e.g., benefits and teaching load), and
to raise issues of concern that surface as a result of activities of
committees of Seaver College;

2. The Executive Committee maintains oversight of all committees within
Seaver College; the chairpersons of all other committees are responsible
for reporting to the Executive Committee issues of concern to the faculty;

3. The Executive Committee represents the concerns of individual faculty
members.

By resolution the SFA may delegate its duties to appropriate committees,
groups, or individuals or to the Executive Committee.

Section 3: Officers and their terms

The officers of the SFA shall be a president, a president-elect, and a secretary treasurer.
The president's term will be twelve months. The president-elect's
term of office shall begin with the first semester of the academic year
following election and shall continue for twelve months, after which the
president-elect shall become the president. The president shall act both as
president of SFA and as chair of the Executive Committee. The secretary treasurer
will serve a 1-year term and will serve both as secretary-treasurer of
the SFA and as secretary of the Executive Committee.

Section 3.1: Duties of officers

The president shall call and preside at all meetings of the SFA and the
Executive Committee. If the president is absent from a meeting, the
president-elect shall preside as president.
The secretary-treasurer shall keep the minutes of SFA meetings and shall
transact the monetary affairs of the organization.
The president shall appoint a parliamentarian. Other duties of the officers are
mentioned in appropriate places.

Section 3.2: Election of officers and members of certain elected committees of the SFA

Nominations of officers and members of certain committees of the SFA shall
be made by a nominating committee. The committee shall consist of three
members of the association appointed by the president of the SFA. The
committee will nominate at least two candidates for each position to be filled.

Nominations will be announced in a memorandum to members of the SFA at
least one week prior to a second-semester meeting in which additional
nominations may be made from the floor. Election shall be held by secret
ballot circulated by the chairperson of the nominating committee. If no
candidate receives a majority of a ballot, a second ballot shall be taken
between the two candidates receiving the highest number of votes.

Section 3.3: Vacancy of office

If the president resigns or is unable to serve, the president-elect shall serve as
president for the remainder of the term of office. In case of a vacancy in any
other office of the SFA the president shall appoint one of its members to serve
until the next annual election.

ARTICLE III: SCHEDULING OF MEETINGS

Section 1: Meetings

At least one meeting of the SFA shall be held each semester. Members of the
SFA shall be formally notified of the time, place, and agenda no less than
three days prior to each meeting. The president must schedule additional
meetings upon the written request of ten percent of the membership.
Emergency meetings may be called at the discretion of the SFA president
without formal notification. If there is no agenda for a regularly scheduled
meeting, it may be canceled at the discretion of the president or, in his/her
absence, by the president-elect.

Section 1.1: Quorum

For scheduled meetings, twenty-five percent of the members of the SFA shall
constitute a quorum. For an emergency meeting, fifty percent of the members
of the SFA shall constitute a quorum.

Section 1.2: Voting

With the exception of amendments to this constitution, all decisions of the
SFA shall be made by a majority of those present and voting, if a quorum is
present. Voting shall be by voice vote. However, at the request of any
member the vote shall be by standing vote or by written ballot. A motion to
send a written ballot to all faculty members may be made from the floor.

Section 2: Rules

Except as it conflicts with this Constitution and By-Laws, Robert's Rules of
Order (Revised) shall govern procedure in all meetings of the SFA.

ARTICLE IV: ELECTION, POWERS, AND DUTIES OF THE SFA EXECUTIVE
COMMITTEE

Section 1: Membership

The Executive Committee consists of the president, the president-elect, the
immediate past president, the secretary-treasurer and one representative from
each of the eight academic divisions elected at large, and one representative
from the Seaver librarians.

Section 2: Officers

The president of the SFA shall also serve as chair of the Executive
Committee. The secretary will record the minutes of each meeting and
circulate the minutes to members of the Executive Committee and to each
division.

Section 3: Election of divisional representatives

The faculty of each division will elect two full-time faculty members as
nominees for divisional representative. The voting membership of the SFA
will then elect the representative from among these nominees. A divisional
representative may be recalled by a majority vote of the division's faculty who
are voting members of the SFA. In case of such a recall, or if a representative
resigns or is unable to serve for one or more semesters, the faculty of the
division will elect two more nominees for the position, a vote of the SFA will
be held, and the newly-elected representative will complete the remainder of
the previous representative's term.

Section 3.1: Terms of divisional representatives

Each divisional representative will be elected for a two-year term. The term
will commence with the first term of the academic year following election. In
odd-numbered years, elections will be held for representatives from the
Business Administration, Fine Arts, Library, Natural Science, and Social
Science Divisions. In even-numbered years, elections will be held for
representatives from the Communication, Humanities/Teacher Education,
International Studies and Languages, and Religion Divisions.

Section 4: Duties

Each member is responsible for attending the meetings of the Executive
Committee. In addition, except for the president and the secretary-treasurer of
the SFA, each member of the Executive Committee will serve as a liaison to
one or more of the standing committees of the SFA. Although each of the
faculty committees will function independently, the committee liaisons will
facilitate coordination and communication between their committee(s) and the
Executive Committee.

ARTICLE V: OTHER COMMITTEES OF THE SFA

Section 1: Establishment

To accomplish its work, the SFA shall establish standing committees and such
ad hoc committees as it deems necessary. The Executive Committee shall
appoint all ad hoc committees.

Section 2: General functions

Committees shall:

1. Recommend to the Executive Committee and/or to administrators policies,
principles, procedures, criteria, and/or guidelines regarding matters
referred to committees by administrators, faculty, students, other
committees, and/or professional organizations (e.g., accrediting teams) or
by the committee itself;

2. Make specific recommendations, recommend exceptions, or render
judgments in specific cases which cannot be administered by said policies,
principles, procedures, criteria, and/or guidelines.

ARTICLE VI: AMENDMENTS TO THE CONSTITUTION OF THE SFA AND BYLAWS
OF THE SFA

Section 1: Ratification of amendments to the Constitution

This Constitution may be ratified or amended by a two-thirds majority of the
members of the SFA who vote on the proposed amendment. All members
must be given written notification of the proposed amendment at least ten
school days in advance of the meeting at which the amendment is to be
discussed. The vote shall be by written ballot circulated by the secretary-treasurer
of the SFA.

Section 1.1: Ratification of By-Laws

By-laws for the SFA shall be formulated as the need arises. Proposed by-laws
and amendments or additions thereto may be adopted upon approval of a two-thirds
majority of members of the SFA who vote on the proposal. All
members must be given written notice at least ten school days in advance of
the meeting at which the amendment or addition is to be discussed. The vote
shall be by written ballot circulated by the secretary-treasurer of the SFA.

ARTICLE VII: BY-LAWS

Section 1: Dues

In lieu of dues, any necessary funds will be obtained by assessment of the
membership.

Section 2: Resolutions

Resolutions and other matters may be brought to the Executive Committee of
the SFA by SFA committee chairs, committee liaisons, division
representatives, or individual faculty members. If an individual faculty
member is not satisfied by the response of the Executive Committee, he or she
has the right of appeal and will be scheduled by the Executive Committee to
bring the matter to a meeting of the SFA. In order to appear on the SFA
agenda, the individual making the appeal should bring a petition signed by at
least twenty members of the SFA to the Executive Committee asking to
present the matter at one of the next two SFA meetings.

SFA ad hoc committees:

Ad hoc committees will be created and members of each committee will be
appointed by the SFA president with the approval of a majority of the
Executive Committee.

Immediate action:

Decisions requiring immediate action including responses to requests for SFA
endorsement may be made by the SFA president with the approval of a
majority of the Executive Committee.

Faculty-wide elections:

Faculty-wide elections of SFA officers and committee members should take
place each year by the first of March. Divisional elections of members of

SFA committees should take place by the end of March. Appointments to
SFA committees should be made before the end of the winter semester.

Limitations on Committee Service:

Faculty employed under one-year appointments may not be elected or
appointed to SFA Committees. Faculty employed under specific-term
appointments longer than one year may not be elected or appointed to chair
SFA Committees.

Faculty members at Pepperdine University are selected because of their academic and
personal qualifications and the expectation of their success as teachers. They are also chosen
because of their willingness to support the distinctive philosophy of the University and to
work within it. Quality of academic preparation and promise, acceptance of Christian values,
and respect for the University’s religious heritage are paramount considerations in the
recruitment, selection and promotion of faculty.

The University desires that faculty work in an atmosphere of academic freedom and
economic security. This Tenure Policy Statement is designed to enable Pepperdine
University to protect its distinctive mission as well as the rights of its faculty as they relate to
academic freedom and tenure.

In recognition of the practices of the academic community and in awareness of the value of
systems of tenure which have developed in American education, the University has adopted
the policies set forth herein regarding tenure.

I. STATEMENT OF TERMS OF APPOINTMENT

The terms and conditions of every appointment to the faculty shall be stated in a
written contract between each faculty member and the University. Any modification
of such a contract must also be agreed to between those parties in writing. Neither a
faculty member nor the University shall be bound by terms or conditions not agreed
to in writing.

II. TENURE

Tenure is the right of a faculty member to continue to be employed by the University
in the field of his or her specialization at the school within the University in which
tenure is attained. However, tenure at the School of Law shall exist without reference
to any field of specialization within the study of law. It is a privilege which may be
granted to individuals who serve a period prior to tenure in a probationary
appointment or to persons offered tenure by the University at the time of
appointment. Tenure may be terminated only for adequate cause (except in the case
of retirement for age as permitted by law) or under extraordinary circumstances
because of financial exigencies, discontinuance or reduction of a program or
department of instruction, or medical reason. Tenure review will occur at the times
specified in V hereof.

III. CRITERIA FOR APPOINTMENT, RENEWAL AND TENURE

A. In general, faculty is judged on the quality of performance in each of four
areas: teaching; service to the University and the community; scholarly,
artistic or professional achievement; and a consistent pattern of support for
generally accepted Christian values and the mission of the University.

B. The substantive standards and procedures generally employed in decisions
affecting appointment, renewal and tenure are contained in the appropriate
school handbook and other written authority, if any. A faculty member may
obtain these materials from the Divisional Chairperson or the Dean of the
faculty member’s school. In the event that a particular school’s procedures or
standards for granting tenure conflict with this Tenure Policy Statement, the
University Tenure Policy Statement shall govern.

IV. ELIGIBILITY FOR TENURE

A. Tenure track appointments are so designated in the faculty contract and may
carry an academic rank of Instructor, Assistant Professor, Associate
Professor, or Professor. Appointments are designated in the contract as
“Probationary Tenure Track.”

B. Persons with appointments in any of the following categories are not eligible
for tenure.

1. Adjunct: These individuals serve the University in a position designed
to meet defined and specific instructional needs.

2. Faculty status: These individuals generally do not perform traditional
faculty duties but are accorded faculty status because of their close
association with the academic process.

3. Short-term appointments: These individuals include visiting faculty
and those employed for a relatively brief and specified period of time.

4. Special appointments: These individuals are appointed on special terms
by mutual agreement.

The provisions of this Tenure Policy Statement are only applicable to faculty with
tenure or with probationary appointments and are thus not applicable to the above
four categories unless otherwise agreed in writing.

V. PERIOD OF PROBATIONARY APPOINTMENTS AND TIME FOR TENURE REVIEW

A. Probationary appointments may be for one year, or for other stated periods,
subject to renewal at the option of the University. The total period of service
in a particular school within the University in a probationary appointment
prior to attaining tenure shall not exceed seven years of service, except as
provided in section VI.C. (This period of employment is stated herein solely
to specify the maximum period of probation to tenure and does not obligate
the University to employ any person for the full term of such period.) A
"year of service" means full-time teaching for a complete academic year. For
faculty members whose full-time appointment does not begin with the fall
term, their first year of service for purposes of tenure review shall commence
with the following fall term. Ordinarily there is no early tenure unless the
faculty member has previous service elsewhere at a comparable professional
level. In situations involving such prior service, the prospective faculty
member and the University may agree in writing at the time of appointment
on the length of the probationary period and the time of tenure review.

B. Written notice that a probationary appointment is not to be renewed shall be
given to the faculty member in accordance with X hereof. No later than thirty
calendar days following such notification, the faculty member may file a
written grievance in accordance with XIII hereof contesting the non-renewal.

C. A faculty member employed with the rank of “Instructor” must achieve the
rank of “Assistant Professor” no later than the beginning of the fifth year of
service to be eligible to apply for tenure.

D. Faculty will normally apply to be reviewed for tenure during the sixth year of
service in a probationary appointment in a school within the University.
(Faculty members who are on probationary tenure track and under a fifth year
review policy on the date this Tenure Policy Statement is adopted may elect
to be reviewed for tenure appointment during the fifth year of service, in
which event if tenure is not granted, the sixth year will be the terminal year.)

In the event of failure to apply for tenure or if tenure is not granted, the
seventh year will be the terminal year of service. Tenure review, however,
may be deferred to the seventh year if, prior to making recommendation with
respect to the granting of tenure, the school tenure committee or the Dean
recommends deferment and the faculty member and the Chief Academic
Officer concur. In any event, the seventh year will be the terminal year if
tenure is not granted, except as provided in section VI.C.

E. A faculty member with the rank of Professor, Associate Professor or
Assistant Professor may request in writing that the school tenure committee
and the Dean of the school conduct a tenure review earlier than normally
scheduled. The faculty member will set forth the case for early review. If the
school tenure committee and the Dean recommend early review and the Chief
Academic Officer concurs, early review will be granted. If the early review
request is granted, the faculty member does not receive tenure, and no
additional review is allowed, then the year following the early review will be
the terminal year. If however, the school tenure committee or the Dean
recommends and the Chief Academic Officer concurs, one additional review
will be allowed in accordance with V, D above.

F. If an individual employed in one school within the University is subsequently
employed in another school within the University, such previous service shall
normally not be counted toward the achievement of tenure, and a new
probationary period will begin.

VI. TENURE AND TENURE REVIEW

A. In extremely rare cases, tenure may be granted concomitantly with an initial
appointment.

B. Faculty with probationary appointments will be reviewed in the following
manner in consideration for tenure:

1. School Tenure Committee: The first review shall be by the tenure
committee of the faculty member’s school in accordance with this
Tenure Policy Statement and any applicable written procedures of that
school. In keeping with the principle that tenure is granted in a
particular school, the recommendation of the school tenure committee
shall be considered the substantive faculty evaluation of the candidate
for tenure. In the event that a school tenure committee, after
consideration of the candidate’s application, fails to make a positive
recommendation on the application, the failure to make a positive
recommendation shall be treated as a recommendation that the
candidate should not be granted tenure.

2. Dean of the School: The second review shall be an evaluation of the
candidate’s qualification for tenure by the Dean of the school in
accordance with this Tenure Policy Statement and any applicable
written procedures of the school.

3. If both the school tenure committee and the Dean conclude that tenure
should not be granted, tenure shall be denied and the candidate shall be
promptly notified of such decision in writing. The candidate may
appeal this decision as provided in VI, B, 7 below.

4. University Tenure Committee: If the school tenure committee and/or
the Dean concludes that tenure should be granted, the matter shall be
referred to the University Tenure Committee for a third review. This
review shall be in accordance with this Tenure Policy Statement and
any applicable written procedures of that Committee. As part of this
review the Committee shall determine that procedural and substantive
rules and criteria for tenure are being consistently applied across the
University within the context of the varied academic and professional
programs.

a. If the University Tenure Committee concludes that tenure
should be granted, the matter shall be referred to the
administration of the University.

b. If the University Tenure Committee concludes that tenure
should not be granted and one of the two first reviews
recommended that tenure not be granted, tenure shall be denied
and the candidate shall promptly be notified of such decision in
writing. The candidate may appeal this decision as provided in
VI, B, 7 below.

c. If the University Tenure Committee concludes that tenure
should not be granted and both of the two first reviews
recommended that tenure be granted, the matter shall be
referred to the administration of the University.

5. University Administration: The administration shall for this purpose be
defined by the President, but will always include the President and the
Chief Academic Officer. If the administration of the University
concludes that tenure should be granted, such recommendation shall be
communicated to the Board of Regents of the University. If the
administration of the University concludes that tenure should not be
granted, tenure shall be denied and the candidate shall be promptly
notified of such decision in writing. In the event of such a decision to
deny tenure, the candidate may appeal such decision as provided in VI,
B, 7 below.

6. Board of Regents: The authority to grant tenure rests solely in the
Board of Regents of the University. Its decision not to grant tenure is
not subject to grievance or other appeal within the University. Review
by the Board includes review and recommendation by both the
Academic Affairs Committee and the Religious Standards Committee
of the Board.

7. No later than thirty calendar days following notification of a non-recommendation
of tenure other than by the Board of Regents, the
candidate may file a written grievance in accordance with XIII hereof
contesting the denial of tenure.

C. If warranted by the circumstances, the dean may, with the concurrence of the
Chief Academic Officer, extend the candidate’s probationary period by up to
one year of service and concomitantly extend the terminal year of service
beyond the person’s seventh year of service. Circumstances that may warrant
an extension consist of the following:

1. The existence of a pending investigation of the candidate, the outcome
of which may materially affect the consideration of the candidate’s
tenure application; or

2. The candidate becomes a parent, by birth or adoption, during the
probationary period of employment.

a. The dean (with the concurrence of the Chief Academic Officer)
may grant an extension under this sub-part provided that (i) The
dean received a request from the candidate within one year of
the arrival of the child; (ii) The candidate confirms that he or
she has childcare responsibilities for the child; and (iii) In the
event of adoption, the child is five years of age or younger at
the time of the adoption.

b. In the event that both parents are full-time probationary tenure track
faculty members, only one person may obtain an
extension of time under this provision. The maximum
extension of time shall be one year, without regard to the
number of children born to or adopted by the candidate.

c. The request for an extension must be submitted to the dean in
writing prior to the beginning of the academic year in which the
candidate is required to submit his or her application for tenure.

d. Candidates who are granted additional time under this provision
shall be reviewed for tenure under the same standard that is
applied to other candidates without consideration of the
extension of the person’s probationary period.

D. All faculty with tenure will be subject to a thorough review of performance
every five years by the tenure committees of the schools. This review will
serve to identify areas of strengths and weaknesses of faculty performance
and to identify means to improve that performance.

VII. DISMISSAL FOR CAUSE

A. Other than as provided in VIII hereof, dismissal of a faculty member with
tenure, or with a probationary appointment before the end of the specified
contract term, may only be for adequate cause. Adequate cause for a
dismissal must be related, directly and substantially, to the fitness of the
faculty member in a professional capacity as an educator, to a situation of
serious neglect of duty, incompetence, gross misconduct, moral turpitude, or
to a clear demonstration of a consistent pattern of disregard for the policies,
the Christian values or the mission of the University.

B. Dismissal for cause of a faculty member with tenure, or with a probationary
appointment before the end of the specified contract term, will be preceded
by:

1. Discussions between the faculty member and the appropriate University
administrator looking toward a mutual resolution of concerns. In these
discussions, the University, at its discretion, may offer the faculty
member the option of resigning in lieu of a dismissal hearing.

2. Informal inquiry by the school’s tenure committee, or a subcommittee
specially appointed by it which may, failing to effect an adjustment,
determine whether in its opinion dismissal proceedings should be
undertaken without its option being binding upon the University.

3. Notice of intent to dismiss, delivered to the faculty member by serving
it personally or by mailing it by means of United States certified mail to
the faculty member’s last known address, which shall inform the faculty
member that employment will be terminated on a date not less than
thirty calendar days from the date of personal delivery or mailing. The
notice of intent shall also include a statement of reasons for dismissal,
drawn with reasonable specificity by the Chief Academic Officer or the
Chief Academic Officer’s designee.

C. Unless a faculty member who has been served with a notice of intent to
dismiss exercises the right to grieve the decision to dismiss under XIII hereof
by filing a written grievance within thirty calendar days of the date on which
the notice is delivered or mailed, the dismissal shall become effective on the
date specified in the notice of intent to dismiss without further notice or
action required on the part of the University.

D. If a faculty member gives timely notice of intent to grieve the decision to
dismiss, the dismissal shall be postponed pending completion of the
grievance procedure. The faculty member, however, may be suspended from
duties without loss of pay or assigned other duties in lieu of suspension if, in
the judgment of the Chief Academic Officer continued service results in
immediate harm to the faculty member, others or the University.

VIII. TERMINATION FOR REASONS OTHER THAN CAUSE

A. Financial Exigency

1. Termination of an appointment with tenure, or of a probationary
appointment before the end of the specified contract term, may occur
because of a bona fide financial exigency, i.e., an imminent financial
crisis which threatens the economic stability of a school and which
cannot be alleviated by less drastic means. The capital assets of the
University need not be depleted prior to declaring a situation of
financial exigency.

2. A representative faculty body shall be consulted in the process of
making the decision that a condition of financial exigency exists or is
imminent and that all reasonable alternatives to termination of
appointments have been pursued. This body shall consist of up to five
faculty members from each of the schools within the University who
are to be selected by the faculties of the respective schools.

3. Judgments determining where, within the overall academic program,
termination of appointments may occur involve considerations of
mission, as set forth in the Mission Statement, and educational policy as
well as of faculty rank. The faculty shall have the opportunity to make
recommendations in these matters, including recommendations to help
determine the criteria for identifying the individuals whose
appointments are to be terminated. These criteria may appropriately
include length of service and total contribution to the University. The
decision shall be made by the administration of the University.

4. The Case of a faculty member given notice of proposed termination of
appointment due to financial exigency will be governed by the
following procedure.

a. The notice of proposed termination of appointment due to
financial exigency shall be delivered in person or mailed by
means of United States certified mail to the faculty member’s
last known address and shall inform the faculty member of the
right under XIII hereof to file a written grievance within thirty
calendar days of the date on which the notice is delivered or
mailed.

b. The issues which may be addressed in any such grievance are
limited to the following:

(i) The existence and extent of the condition of financial
exigency. The findings of a faculty committee in a
previous proceeding involving the same issue may be
introduced. The administration shall have the
responsibility of providing facts that establish the
existence and extent of the condition.

(ii) The validity of the educational judgments and the
criteria for identification for termination; but any criteria
established as a result of consultation with the faculty
body on these matters shall be given great weight.

(iii) Whether the criteria are being properly applied in the
individual case.

5. If the University terminates appointments because of financial
exigency, it shall not at the same time make new appointments except
in circumstances where a distortion in the academic program would
otherwise result. The appointment of a faculty member with tenure
shall not be terminated in favor of retaining a faculty member without
tenure within the same school except in circumstances where a
distortion of the academic program would otherwise result.

6. Before terminating an appointment because of financial exigency, the
University administration, with faculty consultation, shall make
reasonable efforts to place the faculty member concerned in another
suitable position within the University. If the placement is not in the
same field of specialization and at the same school, tenure will
terminate, but tenure may thereafter be obtained on the basis of service
in the new appointment upon meeting the normal requirements for
tenure. In no way should the academic quality of the University or any
of its programs be compromised by offering tenured faculty
appointments in fields of specialization in which faculty members are
not well qualified.

7. In all cases of termination of appointment because of financial
exigency, the position of the faculty member concerned shall not be
filled by a replacement within a period of three years unless the
released faculty member has been offered reinstatement and a
reasonable time in which to accept or decline it.

B. Discontinuance or Reduction of Program or Department

1. Termination of an appointment with tenure may occur as a result of
bona fide formal discontinuance or reduction of a program or
department of instruction. No showing of financial exigency is
required. The following standards and procedures shall apply.

a. The decision to discontinue a program or department of
instruction shall be based upon educational considerations, as
determined by the administration after consultation with a
representative faculty body (as defined in VIII, A, 2), upon
factors related to the mission of the University, or upon
financial considerations where enrollment declines are seen as
more than temporary in nature, and the University cannot
reasonably continue to support such program or department
without producing a significant negative impact on other
programs or departments. The decision must reflect long-range
judgments that the educational mission of the University as a
whole will be enhanced by the discontinuance.

b. Before the University issues notice to a tenured faculty member
of its intention to terminate an appointment because of formal
discontinuance of a program or department of instruction, the
University shall make reasonable efforts to place the faculty
member concerned in another suitable position. If the
placement is not in the same field of specialization and at the
same school, tenure will terminate, but tenure may thereafter be
obtained on the basis of service in the new appointment upon
meeting the normal requirements for tenure. In no way should
the academic quality of the University or any of its programs be
compromised by offering tenured faculty appointments in fields
of specialization in which they are not well qualified.

c. If no suitable position is available within the University, the
faculty member’s appointment may then be terminated. A
notice of termination resulting from a discontinuance or
reduction shall be delivered in person or mailed by means of
United States certified mail to the faculty member’s last known
address and shall inform the faculty members of the right under
XIII hereof to file a written grievance within thirty calendar
days of the date on which the notice is delivered or mailed. The
issues in connection with such a grievance shall be limited to
the University’s failure to satisfy any of the conditions specified
in VIII, B, hereof.

d. If the University terminates an appointment because of a
reduction of a program or department, the appointment of a
faculty member with tenure shall not be terminated in favor of
the appointment or retention of a faculty member without tenure
within the same program or department except in circumstances
where a distortion of the academic program would otherwise
result.

e. In all cases of termination of appointment because of
discontinuance or reduction of a program or department, the
position of the faculty member concerned shall not be reinstated
and filled by a replacement within a period of three years unless
the released faculty member has been offered reinstatement and
a reasonable time in which to accept or decline it.

C. Medical Reason

Termination of an appointment with tenure, or of a probationary appointment
before the end of the specified contract term, for medical reasons must be
based upon clear and convincing evidence that the faculty member cannot
continue to fulfill the terms and conditions of appointment. The decision to
terminate may be reached only after there has been appropriate consultation
with medical personnel and after the faculty member concerned, or someone
representing the faculty member, has been informed of the basis of the
proposed action and has been afforded an opportunity to present the faculty
member’s position. If the faculty member so requests, the evidence will be
reviewed by the appropriate school tenure committee before a final decision
is made. Notice of termination shall be delivered in person or mailed by
United States certified mail to the faculty member’s last known address and
shall inform the faculty member of the right under XIII hereof to file a written
grievance within thirty calendar days of the date on which the notice is
delivered or mailed.

D. Retirement

By mutual agreement between the University and a faculty member, faculty
members may receive additional teaching appointments not to exceed one
year at a time following retirement. In the event no further appointments are
made, no notice of intention not to make additional appointments shall be
required. Tenure may not be retained by faculty members who are retired
even though they continue to teach.

IX. PROCEDURES FOR IMPOSITION OF SANCTIONS OTHER THAN DISMISSAL

A. If the University believes that the conduct of a faculty member, although not
constituting adequate cause for dismissal, is sufficiently grave to justify
imposition of a severe sanction, such as suspension from service for a stated
period, the University may institute a proceeding to impose such a severe
sanction. The procedures outlined in VII hereof relating to dismissal for
cause shall govern the proceeding.

B. If the University believes that the conduct of a faculty member justifies
imposition of a minor sanction, such as a reprimand, it shall notify the faculty
member of the basis for the proposed sanction and provide an opportunity for
the faculty member to respond prior to imposition of the proposed sanction.

X. NOTICE

A. If a probationary appointment is not renewed other than for failure to achieve
tenure or pursuant to VII or VIII hereof, the faculty member will receive
notice in accordance with the following schedule:

1. Appointments that coincide with the academic year:

a. Notice shall be given by March 1 of the first year of
probationary service.

b. Notice shall be given by December 15 of the second or later
year of probationary service.

2. Appointments that do not coincide with the academic year:

a. If a faculty member in the first year of probationary service has
a contract with a beginning date other than the first day of
August or September, the probationary faculty member shall
receive notice of nonrenewal at least three months before the
expiration of the contract.

b. If a faculty member in the second or later year of probationary
service has a contract with a beginning date other than the first
day of August or September, notice of non-renewal shall be
given at least six months prior to the expiration of the contract.

B. In the case of termination for reason of financial exigency of a faculty
member with tenure or on probationary appointment, the notification dates
described above do not apply. However, as much notice as practicable shall
be given, but in no event shall it be less than thirty days.

XI. ACADEMIC FREEDOM

The University realizes that academic freedom and economic security are essential
for acquiring and maintaining a strong faculty. The faculty member must enjoy that
freedom characteristic of the best in higher education as it has developed in Western
culture. A faculty member, while recognizing a special responsibility to the
University as a contributing scholar, requires freedom of discussion in the classroom
and freedom of professional research and publication of results. Dedicated to the free
pursuit of truth, a faculty member should consider it a basic duty to encourage
freedom of inquiry in peers and in students. While abiding by and supporting the
policies, ideals, and procedures of the University, the faculty member has the right of
peacefully seeking revision of policies. Free inquiry and the pursuit of truth are
indispensable conditions for the attainment of the goals of any university. A faculty
member, while enjoying academic freedom, shares responsibility with the
administration for the preservation of this freedom. Therefore, a faculty member is
free in the quest for truth within a broad but intricate framework of responsibility to
colleagues and students as sharers in this quest, to the University with its ideals and
purposes, and to society with its basic mores and morals.

XII. ADMINISTRATIVE PERSONNEL

This Tenure Policy Statement applies to administrative personnel who hold an academic rank
of Instructor or above but only in their capacity as probationary or tenured faculty members.

XIII. GRIEVANCE PROCEDURE

A. PURPOSE

The purpose of the grievance procedure is to provide a full opportunity for
the resolution of grievances of faculty with tenure or probationary
appointments concerning academic freedom, tenure, promotion and other
issues.

B. GRIEVANCE COMMITTEE

Annually the faculty of each school shall elect three faculty members from
their respective schools to serve on the University Grievance Committee.
Each elected member shall continue as a member of the committee until a
successor has been elected.

C. GRIEVANCE COMMITTEE SECRETARY

The Chief Academic Officer shall designate an individual who is not a
member of the Grievance Committee to serve as Secretary to the Committee.
The Secretary shall:

1. Coordinate the selection of hearing panels.

2. Be present at all hearing panel meetings except those in which a hearing
panel is engaged in deliberations.

3. Provide assistance as needed, including the scheduling of meetings and
the maintenance of minutes and other official records of the
proceedings.

D. INITIATING A GRIEVANCE PROCEEDING

Before initiating a formal grievance, a faculty member should discuss the
matter in dispute with the appropriate University administrator looking
toward a mutual resolution of concerns. If a resolution does not result and the
faculty member is satisfied that there is proper cause for grievance, a written
grievance may be submitted to the Secretary of the Grievance Committee.
The grievance shall specify the problem at issue, the procedure or norm
violated, and the relief sought. The Secretary shall cause a copy of the
grievance to be transmitted to the University’s Chief Academic Officer. The
Chief Academic Officer shall designate a University administrator to
represent the University in responding to the grievance.

E. CONFIDENTIALTY OF PROCEEDINGS

Members and the Secretary of the Grievance Committee may not discuss,
outside of the formal process, cases that are pending, being heard or have
been resolved. Public statements concerning a grievance by the faculty
member, University or witnesses should be avoided.

F. SELECTION OF A HEARING PANEL

Within seven calendar days of the filing of the written complaint, the Chief
Academic Officer shall furnish the faculty member with a list of six or more
members of the Grievance Committee. At least one of the six members of the
Grievance Committee shall be from the school of the grieving faculty
member. Within seven calendar days of the date on which this list is
submitted to the faculty member, the faculty member shall designate three
persons from the list to serve as the Hearing Panel. The faculty member shall
also identify two alternates from the list to serve as members of the Panel in
the event that a person selected by the faculty member is unavailable to serve.
If an individual on the list is involved in the complaint or should be
disqualified for bias or interest, that person shall remove himself/herself from
consideration. The members of the Hearing Panel shall select one of their
number to serve as chairperson.

G. SCHEDULING OF HEARING

As soon as the Hearing Panel has been selected, the Secretary of the
Grievance Committee shall notify the University’s Chief Academic Officer.
In consultation with the faculty member, the University’s representative, and
the members of the Hearing Panel, the University’s Chief Academic Officer
shall set the date, time and place of the hearing, giving at least fourteen
calendar-days written notice. The Hearing Panel shall have the authority,
where it deems appropriate and in consultation with such persons, to adjourn
and continue a hearing until a future date.

H. ACADEMIC ADVISOR AND/OR LEGAL COUNSEL

In connection with any grievance hearing conducted under these procedures,
the faculty member shall be permitted to have present another faculty
member and/or legal counsel to serve as an advisor. The University’s
representative may be assisted by legal counsel. If a faculty member or the
University intends to be assisted by legal counsel, written notice of this
intention must be given to the other party at least five calendar days in
advance of the hearing. The role of an advisor or legal counsel in connection
with proceedings conducted under these policies is that of an advisor. The
faculty member and the University’s representative will be expected to speak
for themselves. Therefore, an advisor or legal counsel for the faculty member
or the University shall only address the Hearing Panel when requested to do
so by the Hearing Panel.

I. REVIEW PROCEDURES FOR DISMISSAL OF A TENURED FACULTY MEMBER OR A FACULTY MEMBER WITH A PROBATIONARY APPOINTMENT PRIOR TO THE END OF THE CONTRACT TERM:

1. The Hearing Panel shall hold a formal hearing to consider the allegations
made in the complaint.

2. In advance of the formal hearing, the Hearing Panel may hold a joint
pre-hearing meeting with the faculty member and University’s
representative in order to (a) simplify the issues; (b) effect stipulations of
facts; (c) provide for the exchange of documentary or other information;
and (d) achieve such other appropriate pre-hearing objectives as will
make the hearing fair, effective and expeditious. The University will,
insofar as possible, secure the cooperation of witnesses and make
available necessary documents and other evidence within its control.

3. The faculty member and the University’s representative, and their
advisors or legal counsel, shall have the opportunity to be present during
all argument and presentation of evidence.

4. The hearing and pre-hearing conferences will be closed unless the
faculty member and the University agree otherwise.

5. The Hearing Panel shall determine the order of proof and, where
appropriate, exclude irrelevant or unduly repetitious evidence or
argument. Technical rules of evidence shall not apply.

6. The faculty member and University’s representative shall have the right,
within reasonable limits, to propound questions to all witnesses who
testify orally and, where possible, to address questions in writing to
those who do not testify orally. Where unusual or compelling reasons
move the Hearing Panel to withhold this right, or where witnesses
cannot or will not appear, but the Hearing Panel concludes that
circumstances warrant admission of their statements, such statements
may be considered by the Hearing Panel provided that the identity of
any witness and his or her statement is fully disclosed to the faculty
member and the University representative. The weight, if any, to be
accorded to such statements shall be determined by the Hearing Panel.

7. A record, ordinarily in the form of a tape recording of the hearing, will
be made.

8. The burden of persuading the Hearing Panel that adequate cause for
dismissal exists, rests upon the University and shall be satisfied by a
preponderance of evidence in the record considered as a whole.

9. At the completion of the hearing, the Hearing Panel shall prepare a
written advisory report consisting of findings, conclusions and
recommendations and submit it to the President of the University with
copies to the faculty member and University’s representative. The
Hearing Panel shall also forward to the President any written material or
other items that it considered in connection with the review process as
well as the record of the hearing. Such items shall be retained by the
University for at least one year from the date that the President issues a
decision, after which they may be destroyed at the discretion of the
University. At any time before such items are destroyed, copies shall be
made available to the faculty member upon request and payment of the
reasonable expense of copying.

10. Either the report of the Hearing Panel will be sustained by the President
or the proceeding will be returned by the President to the Hearing Panel
with specific objections. In the event that the President returns the
proceeding to the Hearing Panel with objections, the Hearing Panel will
then reconsider its report, taking into account the stated objections and
receiving new evidence if necessary. The President will make a final
decision after study of the Hearing Panel’s reconsideration. Prior to
taking any actions hereunder, the President may discuss the findings,
conclusions and recommendations with the Hearing Panel, the faculty
member or any other person. The President shall submit a decision in
writing to the members of the Hearing Panel, the faculty member, and
the appropriate University representative. The decision of the President
shall be final.

J. REVIEW PROCEDURES FOR MATTERS OTHER THAN DISMISSAL OF A TENURED FACULTY MEMBER OR A FACULTY MEMBER WITH A PROBATIONARY APPOINTMENT PRIOR TO THE END OF THE CONTRACT TERM:

1. The Hearing Panel shall meet in closed session.

2. The faculty member and University representative shall be provided
with an opportunity to meet with the Hearing Panel. As it deems
appropriate, the Hearing Panel shall interview other persons and will
consider written materials and other items pertinent to the grievance.

3. The burden of persuading the Hearing Panel that the actions or
decisions of the University were not proper rests upon the faculty
member and shall be satisfied by a preponderance of the evidence in the
record considered as a whole.

4. The Hearing Panel shall not substitute its judgment on the substantive
merits of any action or decision for that of faculty committees or
administrators who are charged under this policy or other University
policies with taking such an action or making such a decision. Rather,
the Hearing Panel shall confine itself to determine whether the action or
decision was materially affected by a failure to follow applicable
procedures.

5. At the completion of its review, the Hearing Panel shall prepare a
written advisory report consisting of findings, conclusions and
recommendations and submit it to the President of the University or the
President’s designee(s) with copies to the faculty member and the
University’s representative. The Hearing Panel shall also forward to
the President or the President’s designee(s) copies of any written
material or items that it considered in connection with the review
process. Such items shall be retained by the University for at least one
year from the date that the President or the President’s designee(s)
issues a decision, after which they may be destroyed at the discretion of
the University. At any time before such items are destroyed, copies
shall be made available to the faculty member upon request and
payment of the expense of copying.

6. The President or the President’s designee(s) shall consider the report of
the Hearing Panel and take whatever actions are deemed appropriate.
Prior to taking such actions, the President or the President’s designee(s)
may discuss the report with the members of the Hearing Panel, the
faculty member or any other person. The President or the President’s
designee(s) shall submit a decision in writing to the members of the
Hearing Panel, the faculty member and the appropriate University
representative. The decision of the President or the President’s
designee(s) shall be final.

XIV. MODIFICATION

This Tenure Policy Statement has been adopted by the Board of Regents of the
University that retains the right of final decision in all matters included in this
document.

For a copy of the Tenure Policy Statement of Pepperdine University, please go to
http://www.pepperdine.edu/about/administration/provost/content/policies/tenurepolicy.pdf.

The University Faculty Committee recommends to the faculties of the various schools of
Pepperdine University and to the university administration that the following Charter for a
University Faculty Council be approved and put into effect:

A. Creation and Composition of the UFC

B. Presiding Officers and Scheduling of Meetings

C. Purposes and Manner of Conducting Meetings

D. Initial Faculty Membership of the UFC

E. Sunset Clause

F. Termination by Vote of Faculties

G. Amendment of Charter of UFC

H. Approvals Necessary for Charter to Go into Effect

A. Eligible Candidates

• Any tenured Seaver faculty member currently teaching the equivalent of a 3/3 load is
eligible to apply for a one course release.

• Tenured Seaver faculty members currently holding a distinguished professor position
or an endowed chair position are automatically granted a one course release. No
application is necessary while the faculty member holds the above designation. (This
involves approximately ten individuals).

B. Application Process and Timeline

• The eligible faculty member will submit a one or two page (no more than two pages)
document outlining the project that will be undertaken if a 3/2 teaching load is
granted; the project document must include expected outcomes of the project. The
candidate will also provide a curriculum vitae with the project proposal.

• The types (not exhaustive) of projects envisioned are:

o Scholarly activity – a paper presentation at a professional conference, student
related research, published article or book, exhibition, performance, or grant
proposal.

o New course / program development – development of a new course not
currently in the Seaver catalogue (developed in conjunction with the need of
GE, the major, or division) or development of a new pedagogy that would
result in a presentation or publication.

• The criteria used to evaluate projects will largely mirror the criteria used for the
evaluation of sabbatical proposals and current Seaver research grants: merit and
significance of the proposal; likelihood of completion; benefit to the division and/or
the college; current contributions of the faculty member to the division and the
college.

• In the first round of awards

o Eligible applicants will submit the proposal and curriculum vitae by March
15, to the Seaver Dean’s Office.

o The Awards committee will review materials and determine recipients by
April 1, 2010; recipients will be notified immediately thereafter.

• In subsequent rounds of awards

o Eligible applicants will submit the proposal and curriculum vitae by October
15 of the year preceding the award.

o The Awards committee will review materials and determine recipients by
November 1 of year preceding the award.

• In subsequent rounds successful recipients will also provide a brief statement
documenting the outcomes of previous course reduction awards.

C. Awards Committee

• The committee awarding the one course release will be comprised of the Seaver
Dean, Seaver Associate Dean, Seaver Assistant Dean for Research, and Division
Chairs.

D. Implementation

• Since these awards are funded with non-base dollars, course releases will be awarded
on an annual basis.

• In the initial implementation, approximately half of the course releases will be
awarded, allowing Division chairs to address course staffing needs in a timely
manner. Beginning with the Fall 2010 application process, all funded course releases
will be awarded.

• Whether the two-course load is taken in the fall or spring semester, will be
determined by Divisional needs.