Chapter VII. Services and Facilities Available to the Faculty

7.1. Academic Regalia
7.2. Athletic Facilities
7.3. ATM
7.4. Bookstore
7.5. Business Cards
7.6. Center for the Arts
7.7. Clerical, Student, and Laboratory Assistants 
7.8. Division/Facility Technological Resources

7.8.1. Business Administration
7.8.2. Communication
7.8.3. Fine Arts
7.8.4. Humanities / Teacher Education
7.8.5. International Studies and Languages
7.8.6. Natural Science
7.8.7. Social Science
7.8.8. Elkins Auditorium
7.8.9. Payson Library

7.9.   Faculty Dining Room
7.10.   Faculty Offices and Classroom Assignments
7.11.   ID Cards and Employee Discounts
7.12.   Information Technology Services
7.13.   Instructional and Office Supplies
7.14.   Keys
7.15.   Library Services
7.16.   Mail Services
7.17.   Parking
7.18.   Printing Services
7.19.   Repairs and Maintenance
7.20.   Security and Emergency Services
7.21.   Technology Support and Services
7.22.   Travel Agency
7.23.   Vans and Shuttles

7.1. ACADEMIC REGALIA
(Since 1988)

The Purchasing Department provides services to Seaver College faculty members who may desire to rent academic regalia to attend commencement and convocation ceremonies. Faculty members may place their rental orders four to six weeks in advance. Forms will be distributed by email and are to be returned to the Associate Dean’s Office
for processing.

7.2 . ATHLETIC FACILITIES
(Since 1988)

Faculty and staff members and their immediate families may use the athletic facilities when available and during hours posted at each facility. Employees are required to furnish current University identification. Dependents are also required to show University identification cards, which will be supplied by the Center for Human Resources upon request. Guest passes may be obtained from the Athletic Office in Heritage Hall. For weekend use, guest passes must be obtained during the normal business hours during the week. Only two guest passes are allowed per semester for each employee. Each pass is good for three consecutive days. Beyond the two complimentary
passes, a $5 per day guest pass must be purchased.

7.3 . ATM
(Since 1991)

There are two automated teller machines (ATMs) located on campus for your banking convenience. One is located adjacent to the Sandbar and the other is located adjacent to the second floor entrance of the Thornton Administrative Center.

7.4 . BOOKSTORE
(Since 1978)

1. The University Bookstore offers a variety of trade and reference books, school and office supplies, and general merchandise. A 20-percent discount is extended to all faculty and staff members (excluding select technology products) upon presentation of faculty/staff identification card.

2. Office supplies, which are available at the Bookstore, should be requisitioned through the division chairperson. A 30-percent discount is extended to all such purchases. Faculty members should be careful to observe the Bookstore's deadlines for ordering textbooks to insure that there will be enough time to secure the books before classes begin and to provide the maximum quantities of used books for our students. Desk or complimentary copies of textbooks must be ordered through divisional offices. The bookstore cannot order desk copies.

3. Special supply orders needed for classes should be discussed with the Bookstore manager. The Bookstore will stock all textbooks required or recommended by faculty members including, upon your request, faculty publications. The Bookstore will special order any books currently in print. Please discuss your request with the
Bookstore manager. You can order through the Bookstore's web page.

7.5. BUSINESS CARDS
(Since 1988; modified in 2006)

Business cards will be printed and issued to faculty members upon request. The cards must be ordered by requisition and approved by the Dean’s Office. These cards may refer only to functions affiliated with Pepperdine University.

7.6 . CENTER FOR THE ARTS
(Since 1988; modified 2012)

The Center for the Arts is home to the Frederick R. Weisman Museum of Art, the Smothers Theatre, the Lindhurst Theatre, and the Raitt Recital Hall. Each year, the center is host to over 250 public events, including exhibitions and performances by students, community groups, and internationally acclaimed artists. Admission to the museum is free. Tickets for faculty members and their immediate family are affordably priced with HOTTIX, a program that allows for a 50-percent discount on tickets. HOTTIX go on sale the day prior to an event. The center also works with faculty members to develop special museum tours and residency activities for Pepperdine students. For program information, call the Box Office at x4522 or the director at x4558 or visit arts.pepperdine.edu.

7.7. CLERICAL, STUDENT, AND LABORATORY ASSISTANTS
(Since 1988)

Secretarial help is provided to all Seaver faculty in each divisional office by full-time, regular staff. Student workers and lab assistants are made available as needed. Since the budget for this work is limited, such expenses can only be incurred by division chairpersons through the Dean's Office.

7.8. DIVISION/FACILITY TECHNOLOGICAL RESOURCES

7.9. FACULTY DINING ROOM
(Since 1978; modified 2006; 2012)

1. The Faculty Dining Room provides a place for faculty members to meet together in a comfortable, informal setting to share and exchange ideas. In order for the room to achieve this goal, the privilege of using the Faculty Dining Room is restricted to the faculty, including adjunct faculty who are teaching during the current year. The president, chancellor, provost, and vice presidents, deans and budget managers in the administration are also welcome.

2. Outside visitors, guests, and students are welcomed to this room, but must be accompanied by and seated with faculty members.

3.A buffet lunch is served in the Faculty Dining Room for a very reasonable price between 11:30 a.m. and 1:30 p.m. on Tuesdays and Thursdays.  Committee meetings may be scheduled at other times and can be scheduled with the Seaver Dean’s Office. However, whenever there are not committee meetings scheduled in this room, it may be used as the faculty lounge.

7.10 . FACULTY OFFICES AND CLASSROOM ASSIGNMENTS
(Since 1988)

1. Faculty office assignments are made by the Seaver Dean’s Office in consultation with the appropriate divisional chairperson. Classroom assignments are made by the divisional chairpersons from rooms assigned to that division by the Dean’s Office. After the school term begins, the Dean's Office submits the school-wide classroom assignment matrix to the Special Programs Office. Inquiries regarding classroom use other than scheduled classes should be made to the Special Programs Office at x4264.

2. Special Programs schedules the use of facilities in Tyler Campus Center (Fireside Room, Joslyn Plaza, Adamson Plaza).

3. Other major facilities are listed below with appropriate offices supervising their use:

  
7.11. ID CARDS AND EMPLOYEE DISCOUNTS
(Since 1988)

The University requires that all faculty and staff members have a University identification card in their possession at all times while on campus property. The card is used to obtain access to secure buildings, parking lots, and for library resource access. It acts as a debit card for services such as dining and personal photocopying at the copy
center. The ID card also provides admission to all University events and facilities for which student identification cards provide admission, including regular-season home athletic events. ID cards are available for full-time faculty and staff from Human Resources.

7.12. INFORMATION TECHNOLOGY SERVICES
(Modified 2007; 2010; 2012)

The Information Technology department provides a full range of technology services for University students and faculty. Each of the University’s campuses features modern classrooms with digital projection and wireless Internet access, as well as multiple general-use computer labs that provide wired and wireless connectivity, fee-based
black/white and color printing and photocopying.

Students are required to abide by the Computer and Network Responsible Usage Policy as published on the Information Technology website. This policy, and detailed information about all Information Technology services, is available at community.pepperdine.edu/it

Information Technology staff are available at each of the labs to provide technical assistance. In addition, students can call the Pepperdine Help Desk at (310) 506-HELP (4357), which provides full telephone technical support 24 hours per day, 7 days per week. In addition to support services offered by the Help Desk, most Seaver College
academic divisions have a Technology Liaison whose workspace is in or near the division. To see a list of Technology Liaisons visit the IT website.

Liaisons work with Seaver faculty and staff to provide division and academic project consultation, development, and support. Liaisons are usually the first contact for faculty technology training and development questions. They are available to answer technology acquisition questions and serve as the primary contact for faculty technology-related lab and classroom support.

Faculty and staff should see their Seaver College academic division office manager for their Technology Liaison's contact information.

7.13 . INSTRUCTIONAL AND OFFICE SUPPLIES
(Since 1988)

Office supplies come under the divisional budget and such expenses are authorized by the chairpersons. Any supplies for instructional purposes must be ordered through the bookstore and should be discussed with the bookstore manager (see “Bookstore” in the Services and Facilities Available to Faculty section of this handbook).

7.14 . KEYS
(Since 1978)

Requests for University keys must be made via the division chairperson to Facilities Management and Planning. Lost keys should be reported immediately to the Public Safety Office. No key should ever be lent to someone else, nor should a key ever be duplicated.

7.15 . LIBRARY SERVICES
(Since 1978; modified in 2006; 2009; 2010; 2012)

The Pepperdine University Library System supports both undergraduate and graduate programs of study and research in over 32 disciplines. The system includes: the Payson Library, the Drescher Graduate Library and the Pepperdine Law Library, located on the Malibu campus, and the West Los Angeles Plaza Library, the Irvine Campus Library, and the Encino Campus Library which together support programs in education, psychology, and business. The Library maintains branch locations at Pepperdine’s out-of-state and overseas campuses located in Washington DC, Florence, Italy, London, England, Lausanne, Switzerland, Shanghai, China, Buenos Aires, Argentina, and Heidelberg, Germany. Together the Library System makes available over 353,000 hardcopy volumes, 84,200 microform volume equivalents, 200,300 online books, 640 periodical titles, as well as a variety of nonprint media, manuscripts, and rare and archival materials. The Library’s 155 electronic databases provide access to over 34,000 full-text periodical titles.

Additional information about library resources, including instructions for accessing electronic databases, can be found on the Pepperdine University Libraries' Website library.pepperdine.edu. A brief description of services offered at Payson Library follows:

a. Your Pepperdine ID serves as your library card.
To check out materials from the Pepperdine libraries, please present your valid Pepperdine ID card at
the iPoint.

You may check out books for a four month period (excluding the items with restricted loan periods).

For additional information on borrowing privileges please go to: library.pepperdine.edu/help-with/borrowing

When an assistant is doing reseach and accessing library materials in liey of a faculty member, the faculty member needs to provide a letter for that person identifying the authorized faculty privileges. For additional information please click on Faculty Proxy Privileges on the Services page of the library website: library.pepperdine.edu/help-with/borrowing

For information on reserving materials in the Pepperdine libraries please go to: library.pepperdine.edu/collections/policies/course-reserves.htm

Materials not located at Payson Library are often held by one of the Pepperdine Center Libraries that support the graduate education, psychology and business programs. Pepperdine students, faculty, and staff have access to books, periodicals and microforms owned by all the Pepperdine University Libraries (except for those located at the overseas campuses) through the Pepperdine Campus Loan service. This service provides next day delivery, Monday through Friday.

Requests are submitted online through the Library Catalog in the following manner:

Interlibrary Loan facilitates borrowing from and loaning to libraries outside Pepperdine University. It is available to all current students, faculty, and staff free of charge. Most journal articles and book chapters arrive in two to five working days. Most books arrives within five business days. Your requests may be submitted electronically via the ILLiad Interlibrary Loan site. You may also submit Interlibrary Loan requests via the online catalog. Please contact Melissa Pichette, Interlibrary Loan Specialist x7728, if you have questions
about Interlibrary Loan.

Pepperdine Libraries are part of OCLC's Academic Research Libraries group. Pepperdine faculty may borrow materials from these member libraries. If you wish to visit one of these libraries and check out books, please call (x4252) or email the Dean of Libraries.

This consortium provides reciprocal borrowing privileges for member faculty. The Getty Research Institute and the University of Southern California are both member institutions. For a complete membership list please refer to: scelc.org/institutions. Please contact the Dean of Libraries Office (x4252) to secure a SCELC Reciprocal Borrowing Authorization form.

Pepperdine faculty may obtain free library cards for use at UCLA Libraries by taking a valid driver's license (with photo) and a Pepperdine ID card to the circulation desk at one of the following UCLA Libraries: Arts, Biomedical, College, Management, Music, Research, and Science and Engineering. You will be issued a library card that allows you to check out books.

Individual and small group consultation is available to Pepperdine University students, faculty, and staff. Librarian subject liaisons are able to suggest time-saving research strategies and to show the researcher how to locate information in print and electronic formats. Appointments may be made by phone, e-mail, or in person with one of the Payson librarian subject liaisons. Please refer to the following web page for a list of librarian liaisons: library.pepperdine.edu/contact/directory.htm.

Pepperdine University Libraries receive a selection of federal government documents including books, periodicals, pamphlets, microfiche, and CD-ROMs through the Depository Library Program. Since government agencies also provide information via the Internet, the Government Information Librarian has developed a web page that provides access to government websites that are particularly relevant to the
Pepperdine curriculum. Government resources over the Internet include THOMAS, the official Congressional source of information on bills and pending legislation, as well as World Wide Web (WWW) sites provided by the Commerce Department, the Census Bureau, the White House, and many other government departments and agencies. For more information on the Government Documents program, please see our government information website: library.pepperdine.edu/collections/policies/government-documents.htm.

10. COLLECTION DEVELOPMENT
(Modified in 2009; 2010)

The goal of collection development for the Pepperdine University Libraries is to acquire, describe, serve and preserve those information resources and tools which are needed to support the instructional programs of the University. Towards this goal, Pepperdine librarians work in partnership with the faculty to address the teaching and research needs of Pepperdine students and faculty. Faculty who teach at the Malibu campus are encouraged to submit requests for materials which will be supportive of courses and programs taught there. Instructions for submitting requests electronically may be found on the library website at the following address: library.pepperdine.edu/collections/policies/electronic-resources.htm

Please see the Faculty Resources web page for more information on special services for faculty: library.pepperdine.edu/contact/directory.htm.

7.16. MAIL SERVICES
(Since 1978; Modified 2007; Updated 2010; modified 2012)

1. Mail Services is responsible for all incoming and outgoing mail and material for the University through the following areas:

a. Mail Services provides internal communication for all campus locations of the University and the metering of outgoing mail for dispatch to the US Postal Service. A retail window is located in Mail Services located on the FM&P pad for the mailing of personal US mail and UPS packages. Mail Services must observe US postal regulations and requirements in order to process US mail.

b. Automation Bulk Mail handles all bulk mailing for the University departments through high speed ink jet printers and digital mail merge equipment located in Automation Services located on the FM&P pad. Mailings are processed for the fastest and most cost-effective method of mailing. Please contact the Automation Area at x6733.

a. Hours of operation are 7.30 A.M. to 5:30 P.M., Monday through Friday.

b. All personal mail must be properly stamped and sealed.

c. Only official University mail, which is to be charged to a departmental account, may be submitted for metering. The proper departmental name and mail code should appear on the upper left-hand corner of the mail piece or bundle.

d. Mail Services will accept personal checks, but does not accept credit or debit cards.

e. Certified mail, insured and other special service mail to be metered should be clearly marked and separated from other mail.

f. Campus mail for Malibu or any of the graduate campuses requires no postage; however, campus mail should be separated from outgoing First Class mail.

g. Go to community.pepperdine.edu/campus-operations/mail for more information or call Mail Services at x4293 with any questions regarding mailing.

7.17. PARKING
(Since 1988; modified 2012)

The University maintains several parking lots for the convenience of faculty members, students, and visitors. Faculty members must register their cars with the Department of Public Safety and receive a parking permit which must be displayed while on campus. This permit entitles faculty members to park in parking spaces in their assigned parking lot. Faculty members are expected to observe all campus parking and traffic regulations. For a full explanation of all vehicle regulations, refer to the Department of Public Safety website at pepperdine.edu/publicsafety/parking.

7.18. PRINTING SERVICES
(Modifications in 2006; 2012)

Printing Services utilizes the most up-to-date, efficient equipment and technology to provide a full range of services. Computerized graphic design and image setters, multi-color presses, high-speed color and black and white copiers and finishers, and automated binding equipment are all standard in the department. For a more detailed list of services please visit: community.pepperdine.edu/campus-operations/printing

Orders can be placed by initiating an on-line request. Their hours are from 7am – 5pm Monday through Friday. Printing Services can be reached at x4552. For further information on services available, please check their website at community.pepperdine.edu/campus-operations/printing.

7.19. REPAIRS AND MAINTENANCE
(Since 1988)

Faculty members should report the need for repairs or maintenance of any equipment to their division chairperson, who will authorize and request the appropriate office to schedule repairs. The replacement of existing equipment or fixtures comes under budgetary allocations for each year, and should be discussed with the division chairperson.Normal maintenance issues may be reported directly to Facilities Management and Planning at  x4101.  For more information please visit: community.pepperdine.edu/businessservices/fmp

7.20. SECURITY AND EMERGENCY SERVICES
(Since 1988; updated 2010)

In case of any emergency at any time, contact Public Safety at x4441. The Department of Public Safety Office is located in the Center for Communication and Business building. For more details about specific emergency procedures, please refer to the Department of Public Safety Website at www.pepperdine.edu/publicsafety

7.21. TECHNOLOGY SUPPORT AND SERVICES
(Included since 1978; modified in 2002; significant changes in 2006; and modified 2007; significant changes in 2010; modified in 2012)

The Information Technology department provides the following helpful services to Pepperdine University faculty:

a. All Pepperdine faculty, staff, and students are given a Network ID, network password and a Pepperdine email address. Computers connected to the University’s network can access email, the Internet, various servers and applications, the University WaveNet portal, and the digital resources of the University library. Pepperdine University has wireless networking capabilities in all non-residential buildings and in most educational facilities. Faculty members living in the Malibu campus residences have access to high-speed Internet service for a modest monthly subscription fee.

b. To allow for the proper use and management of all University computing and network resources, all computers connecting to Pepperdine’s network are subject to an Acceptable Usage Policy. The full text of this policy is available at community.pepperdine.edu/it/security/policies/usagepolicy.htm.

a. Office Telephone and Voice Mail
Your division office will arrange for a telephone and service for each faculty office. The University voice mail system is integrated with the email system to allow voice mail to be heard through your email inbox. For more information regarding cellular coverage on the Malibu campus, please visit the IT Web site at
community.pepperdine.edu/it.

b. The University telephone system is intended for business use by the University faculty and staff. Budget managers are responsible for reviewing monthly telephone call reports to ensure that each employee makes no more than a limited number of personal calls to numbers off campus.

c. A faculty/staff telephone directory is available via the University network at community.pepperdine.edu/directory.

WaveNet is a web-based information portal that provides members of the Pepperdine University community with access to personal information such as paychecks and benefits. Students use WaveNet to register for classes, check grades, make payments to student accounts, and to access the library catalog and electronic resources. Faculty also use WaveNet to check course rosters, submit grades, access student
information and degree audit reports, and enter advising flags. To login to WaveNet using your Network ID and password, go to wavenet.pepperdine.edu.

Courses is a web-based course management system that supports the teaching and learning environment at Pepperdine University. Courses is powered by Sakai. Each course space is a place for faculty and students to share learning materials, communicate, and collaborate. Students can electronically share content and access course resources such as syllabi, assignments, research materials, presentations, and illustrations. Faculty members and students can access course resources from anywhere there is an Internet connection. For more information or training, contact your division’s Technology Liaison or Information Technology’s Technology and Learning group at community.pepperdine.edu/techlearn. Log into Courses at
courses.pepperdine.edu.

Information Technology training is available online; through self-help courses, through instructor-led classes, or by requesting one-on-one training from a division’s Technology Liaison. In order to view the available online and instructor-led offerings, please visit community.pepperdine.edu/it/training.

The Technology and Learning group partners with faculty to develop more innovative and helpful ways to teach using instructional technology. Request a one-on-one consultation by sending an email to techlearn@pepperdine.edu or by visiting the website at community.pepperdine.edu/techlearn.

a. General computing access for students is available in locations throughout Payson Library; the Sandbar, located on the second floor of Tyler Campus Center (TCC), the Howard A. White Center (HAWC), located behind Smothers Theater and the Café Fresca located on the second and third floors of the Center for
Communications and Business (CCB).

b. In addition to general computing access for students, some divisions have computing classrooms specifically designed to support the division’s programs and majors. The majority of Seaver’s classrooms feature advanced audio/visual capabilities including digital projection, televisions, VCRs and DVD players.
Check with the division office manager or Technology Liaison regarding checkout procedures for AV equipment or data projectors to use in classrooms that do not have built-in resources.

Tech Central is Pepperdine University’s student support center, offering total technology support for students. Tech Central is located on the second floor of Payson Library on the  Malibu campus. Visit Tech Central online at community.pepperdine.edu/techcentral.

Hours of operation are Monday through Friday, 9:00am to 12:00pm and 1:00pm to 5:00pm. You can contact Tech Central at (310) 506-4811, or by email at Tech.Central@pepperdine.edu.

The Computer Store serves as a discount computer store for University faculty, students and staff. Through established partnerships with select vendors, the Computer Stores offers special pricing on laptops, software, and discounted cellular phone service subscriptions. Visit the Computer Store online.

Additional information is available on the IT Website at community.pepperdine.edu/it. Personalized assistance is available for faculty either by calling the Pepperdine Help Desk at (310) 506-4357 (HELP) or through the Seaver Technology Liaison program. Most Seaver academic divisions have a Technology Liaison assigned to them to provide division and academic project consultation, development, and usually the first contact for faculty technology training, lab and classrooms, and faculty development support questions.

7.22. TRAVEL AGENCY
(Since 1988; modified 2008; modified 2010; 2012)

Corniche Travel is located at the Facilities, Management and Planning pad. All University-related and personal travel can be arranged through Corniche Travel. Corniche is a full-service agency which provides travel-related services, including air tickets, car rental, hotel reservations, personal travel, and tour packages. They can be reached at x4562 or corniche@pepperdine.edu or community.pepperdine.edu/businessservices/travel

7.23. VANS AND SHUTTLES
(Since 1988; modified in 2012)

The University maintains several vans and shuttles which may be scheduled for official business, field trips, excursions by student groups, or other travel by classes or University organizations. A valid California Class B license with passenger endorsement is required of the driver. Contact your department head to see about reserving a van or shuttle. Only designated individuals in each area are authorized to reserve vans or shuttles with the
Transit Services Office (x4802). Academic divisions or student organizations are charged per mile for use of the vans and shuttles. There is also a fee for drivers provided by the Transit Services Office. Vans should be reserved at least two weeks in advance to en sure availability. You can visit Pepperdine Transit Services.